Support Services Supervisor 2 (Trial Division) â Salem or Portland - Multiple Vacancies
Support Services Supervisor 2 (Trial Division) â Salem or Portland - Multiple Vacancies
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Job Description
Initial Posting Date:
07/11/2025Application Deadline:
07/27/2025Agency:
Department of JusticeSalary Range:
$4537 - $6048Position Type:
EmployeePosition Title:
Support Services Supervisor 2 (Trial Division) Salem or Portland - Multiple VacanciesJob Description:
Are you an experienced legal support professional that is looking to take your leadership skills to the next level The Oregon Department of Justice Trial Division is seeking to fill two (2) new Support Services Supervisor 2 positions for the Trial Divisions Salem or Portland legal offices. Training will be in person at our Salem legal office. After training is complete this position offers a hybrid schedule which requires a minimum of 3 days in office and up to 2 days remote work after training is complete. This position will require travel between our Portland and Salem offices.
The two successful candidates will work closely with another Support Services Supervisor 2 to supervise and coordinate the activities of support staff performing a wide range of general support activities. This position provides technical expertise for computer and office equipment needs provides general support for office needs (e.g. liaison for building maintenance supply requisitions etc.) takes an active role in personnel issues (e.g. recruitment training coaching and discipline); and provide occasional administrative support to the Chief Trial Counsel and Deputy. In addition this position also assists the Legal Support Supervisor 2 in matters regarding facilities and administrative issues to ensure the smooth operation of the Trial Division.
We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated leading to increasingly higher levels of fulfillment and success. We offer generous benefits for you and your family great work-life balance and a strong public service mission you can get behind. Apply today!
Job Duties (in part)
Supervisory Duties: Interview and recommend candidates for hire; orientation of new employees; maintain and update training programs (explain rules policies and procedures); make sure process manuals are updated with current court rules; evaluate staff performance and initiate disciplinary actions; approve leave requests; prepare and maintain position descriptions and training instructions and checklists; resolve work related problems such as workload and scheduling needs by prioritizing making adjustments and perform the work as necessary as well distribute work and review progress of work to ensure deadlines are met.
Administrative Duties: Answer questions and provide information about agency policies and procedures to agency staff and outside parties. Work with court clerks to problem solve issues with filings. Work with dissatisfied individuals to identify problems and offer coaching solutions or answers; coordinate special projects as required by attorneys; participate in test groups for new legal software to help ascertain functionality for our division; assist in developing and revising work procedures and systems for various functions; coordinate designing and revisions of forms used to complete work activities; compile information and prepare reports; recommend purchase of equipment; and oversee the handling of equipment and supplies.
Program Activities: Coordinate projects or other activities with federal state and local agencies courts and other outside entities; monitor federal and state laws regulations and rules as well as federal and state court rules to assure compliance; assist supervisor in developing long and short-range operational goals.
Support Duties: As needed support the Chief Trial Counsel Deputy and LSS2 with administrative and technical needs. Other duties as assigned.
State Management Service personnel are responsible for understanding the agencys affirmative action goals and objectives and to develop and implement plans to meet them. In addition all managers of the Department must recognize the value of individual and cultural differences create work environments where individuals differences are valued and consistently treat staff colleagues customers and stakeholders/partners with dignity and respect.
Conduct Expectations
The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.
One year of experience overseeing technical office or support staff that included responsibility for hiring training and assigning and reviewing work.
AND
Have and maintain a valid drivers license.
Work experienceis based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills Experiences and Attributes
Ability to communicate at all levels of the organization effectively and professionally.
Professional experience working collaboratively with a team.
Experience assessing and coaching individuals to meet production and work quality goals.
Experience collaborating teambuilding troubleshooting and finding solutions to operational needs in a team environment.
Proficiency in the use of computer software including Microsoft Office.
Experience providing accuracy and attention to detail in work performance.
Whats In It For You
Job satisfaction as part of a team whose mission is to serve Oregons public and government agencies.
Part of our management services team with endless peer support.
Permanent full-time employment in Salem Oregon.
Vacation sick leave 11 paid holidays a year and special days off.
Opportunity to expand your professional skills.
For more information about our benefits you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.
Click Apply and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR 97301
Phone:
Fax:
Required Experience:
Manager
Employment Type
Full-Time
