Kid's Ministry Assistant

Kids Ministry Assistant

Department:

Family Ministries

Reports to:

Kids Director

Job Status:

Full Time

FLSA Status:

Non-Exempt

Last Update:

7.10.25

SUMMARY

The purpose of this full-time ministry assistant is to help ensure success in the Kids

Ministry for Sunday ministry Wednesday night ministry kid events leader training holidays and special programming.

GENERAL RESPONSIBILITIES

• Works in coordination with the overall goals and objectives of First Naples.

• Assists the Executive Pastor to work toward excellence in all areas of the ministry.

• Basic personal responsibilities:

• Maintain a vital and growing personal walk with the Lord through committed Bible study prayer and meditation.

• Lead yourself and your home towards Honesty Honor Humility Hunger the Holy Spirit and Health (Emotional Spiritual Financially and Physically).

• Maintain proper priorities in your home including your spouse and children (if married and/or with children).

• Faithfully support the ministries of First Naples by maintaining wise stewardship measures over the resources entrusted to you.

• Maintain active participation in an adult-group.

• Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of First Naples (Colossians 3:23-24).

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

• Ensure all preparation for Sunday morning group activities and classroom supplies is completed and ready by Thursday afternoon each week.

• Serve on Sunday mornings from 7:00AM to 11:15AM to set up ministry signage classroom baskets and volunteer materials; staff the Kids Ministry Rotunda during the 11:30AM service.

• Support Sunday operations by checking in leaders coordinating with the Volunteer Coordinator as needed managing classroom assignments and room changes and overseeing the organization of classroom activities.

• Ensure all classrooms are properly cleaned and all supplies are returned to the Resource Room following the 11:30AM service each Sunday.

• Prepare handouts and classroom materials for Awana on Wednesdays; decorate and set up the Rotunda in alignment with the weekly theme; begin decor teardown at 7:30PM. Serve in the Rotunda from 5:30PM to 8:30PM to assist with leader check-in support families and coordinate with the Volunteer Coordinator as needed.

• Maintain inventory of Awana supplies and submit timely order requests.

• Retrieve and distribute mail and packages from the mailroom daily.

• Submit facility work orders and ministry calendar requests as needed.

• Coordinate logistics and support for Kids Ministry events seasonal programs and holiday services.

• Procure and manage office and ministry supplies in alignment with program needs.

• Track and submit ministry expenses ensuring receipts are entered accurately into the church finance system by month-end; assist with managing the Kids Ministry budget.

• Draft and schedule monthly Kids Ministry newsletters and other parent communications.

• Coordinate the logistics of baptism classes including scheduling interviews with families and ministry leaders.

• Accurately update childrens baptism records in Rock.

• Monitor the Rock Connections Dashboard weekly to follow up with new families and send birthday or We Miss You cards.

• Provide support for volunteer scheduling and coordination when the Volunteer Coordinator is unavailable.

• Manage classroom rosters and assignments for special events such as VBS and WCCP.

• Create and maintain volunteer team schedules for special projects and ministry events (e.g. Decor Team).

• Develop and distribute communications to parents regarding special Kids Ministry programs and opportunities (e.g. Bible presentations choir parent gatherings).

• Maintain and update the Kids Ministry calendar including ministry-specific and church-wide events impacting the department.

• Take and distribute minutes for Kids Ministry team meetings.

• Oversee administrative tasks related to curriculum including uploading content to SharePoint and Planning Center Online.

• Maintain the organization and accuracy of SharePoint files and folders related to the Kids Ministry.

• Prepare administrative materials for volunteer training including food orders training packets and supplies.

• Perform other duties as assigned by the Kids Ministry Director.

SUPERVISORY RESPONSIBILITIES

• Provide on-site supervision of Kids Ministry volunteers during scheduled ministry hours and events.

QUALIFICATIONS

To be successful in this role the individual must demonstrate strong organizational skills the ability to lead and support volunteers and a commitment to creative and effective ministry execution. The candidate should be proactive in planning and completing tasks ahead of deadlines to ensure all areas of responsibility run smoothly. They must also exercise sound judgment in classroom activity decisions and be prepared to arrange appropriate coverage such as another Kids Ministry Assistant when unable to be present.

EDUCATION AND EXPERIENCE REQUIRED

Experience and/or training in Kids ministry or a related field is preferred. A background in volunteer coordination event planning or educational environments is beneficial.

LANGUAGE SKILLS

The individual must possess excellent interpersonal and communication skills with the ability to engage effectively with a diverse group of people including children parents volunteers church members and staff. Strong verbal and written communication are including the ability to communicate clearly and graciously in person over the phone and through email. The role also requires the ability to understand and follow written and oral instructions as well as to read interpret and apply church policies curriculum instructions and procedural documents with accuracy and discernment. Tact diplomacy and ministry-minded attitudes are essential.

COMPUTER AND MATHEMATICAL SKILLS

The individual must be proficient in the use of standard computer applications including word processing spreadsheets and email. Familiarity with or the ability to learn ministry-related platforms such as Rock SharePoint Planning Center Online and Adobe is essential. The individual should possess basic math and budgeting skills including the ability to monitor expenses process receipts and interpret financial data for ministry-related purchases and budget tracking.

REASONING ABILITY

Strong critical thinking and problem-solving skills are to manage multiple tasks adapt to changing priorities and implement creative solutions for ministry needs. The individual must be able to anticipate upcoming requirements think proactively and make sound decisions in a fast-paced ministry environment. The ability to remain flexible and focused under pressure while meeting deadlines is essential.

PHYSICAL DEMANDS

• The physical demands described here represent those to successfully perform the essential duties of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• While performing the duties of this job the individual is frequently required to stand walk reach and use hands and arms for setup tasks. The role also involves regular verbal communication and active engagement with children and adults. The employee must be able to lift and carry up to 25 pounds.

Employment is contingent upon a satisfactory outcome of pre-employment background check and references.