Senior Administrative Assistant, QA (Contract) 25901
Senior Administrative Assistant, QA (Contract) 25901
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager Executive Director or Vice President-level manager. The ideal candiate will have extensive experience with high level calendar management and planning large scale business meetings.
Key Duties & Responsibilities
- Manages calendars for assigned personnel including meeting scheduling (both internal and offsite meetings) accepting/declining invites meeting prioritization securing conference rooms ordering catering and day-of logistical and administrative support
- Serves as a departmental resource for Vertexs internal technologies (i.e; Procurement SharePoint Concur Vertex U VLearn etc.)
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels completes expense reports and arranges team lunches/dinners and offsite meetings for assigned personnel
- Based on established departmental procedures prioritizes and addresses requests for appointments e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
- Coordinates and helps prepare meeting materials including meeting agenda preparation/distribution collecting/printing meeting pre-reads minute- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders invoices and contracts
- Assists with visitor registration including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department
- Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers phones and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
- Oversees relevant local vendor relationships with office services providers such as cleaning companies couriers equipment technicians mail/shipping services etc.
- Reviews and tracks office budget may assist with resource planning/allocation for the site
- Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office
Required Knowledge/Skills
- Extensive experience with high level calendar managemen
- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence
Pay Range
50-55/hr
Requisition Disclaimer
This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by law. In addition this role will be eligible for overtime pay in accordance with federal and state requirements
By applying for this position you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials which may include your CV/Resume email address or phone number with Vertex. For more information on how Vertex handles your personal data related to your job application please see Vertexs Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings profiles articles news and other employment-related information as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners
(collectively Atrium Alerts). Atrium Alerts may be sent by email phone or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time please contact Atrium at .
If you do not agree with the Atrium Terms and Conditions you can still complete your application for this position by emailing your resume to our team at Please include the job title in the subject of your email.
No C2C or Third-Party Vendors
Required Experience:
Senior IC
Employment Type
Full-Time
