Operations & Human Resources Assistant
Operations & Human Resources Assistant
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Job Description
Are you a self-starter with strong administrative skills and a passion for supporting Indigenous-led community work The Aboriginal Coalition to End Homelessness Society (ACEH) is seeking an Operations & Human Resources Assistant who will play a vital role in supporting both our Human Resources (HR) and Operations teams helping to ensure the smooth day-to-day functioning of our organization. This is a dynamic and collaborative position ideal for someone who excels at keeping systems organized workflows efficient and communication flowingsomeone who thrives in a fast-paced environment and who takes initiative to solve problems before they arise.
About the ACEH:
The ACEH is an Indigenous-led non-profit and registered charity that provides culturally supportive housing for First Nations Inuit and Mtis Peoples experiencing or at risk of homelessness. Grounded in community voices and Indigenous knowledge our work addresses systemic barriers and promotes healing through cultural supports harm reduction and housing initiatives.
Position Overview
This position will be responsible for a wide range of administrative duties that ensure organizational systems are efficient housing schedules for employees are well-coordinated and internal resources are organized and accessible. This position requires someone who is detail-oriented organized and proactive in their approach to supporting day-to-day operations.
Application Submission: Please submit a resume to highlighting any Indigenous ancestry community involvement education certifications and how your experience will support the ACEH through a cultural lens.
Incomplete applications will not be considered.
Preference will be given to qualified candidates with Indigenous ancestry. As an inclusive and diverse employer we also welcome applications from members of the 2SLGBTQQIA community.
Applications will be accepted until the position is filled. Only shortlisted candidates will be contacted.
Position Type: Full-time 35-40 hours per week.
Wage Range: $28 - $30 per hour based on knowledge skills and relevant experience.
Key Areas of Responsibility:
Schedule Administration
- Build and maintain employee schedules across housing sites review time off requests and other HR-related documentation using Payworks or similar platforms
- Respond to staffing needs including conflicts absences and last-minute coverage.
- Maintain accurate records of hours worked leaves and scheduling updates.
- Ensure all scheduling practices align with labour laws union agreements and ACEH policies.
HR Support
- Maintain digital personnel files and track administrative onboarding/offboarding processes
- Support recruitment administration (e.g. reference checks application tracking file organization)
- Support with maintenance and administration of employee health care benefits.
- Help coordinate internal staff training and cultural in-services
Administrative Coordination
- Provide high-level administrative support to both HR and Operations departments
- Maintain digital systems (including SharePoint and shared drives) to ensure easy access organization and up-to-date information
- Support scheduling meeting coordination internal communications and document preparation
- Monitor general email accounts and phone lines redirecting communications as needed
- Liaise with landlords vendors and service providers to maintain office needs and resolve issues
Operations Support
- Coordinate equipment inventory office supply needs and service contracts within limited budgets
- Troubleshoot and support general office functions (printers phones scheduling tools etc.)
- Prepare basic reports draft internal communications and update website content as needed
Qualifications & Experience
- Minimum 2 years of administrative or HR-related experience (non-profit sector an asset)
- Demonstrated understanding of BC Employment Standards Act payroll legislation and general HR best practices
- Proficient with Microsoft Office SharePoint and cloud-based systems
- Experience managing administrative systems and coordinating employee schedules
- Valid Drivers License and access to a reliable vehicle
- Experience working with Indigenous communities or in Indigenous-led spaces is an asset
Who You Are
- You are highly organized and detail-oriented with excellent administrative instincts
- You are flexible and adaptable comfortable working independently and as part of a team
- You are comfortable with technology and digital systems and willing to troubleshoot or learn new platforms
- You have a strong understanding of confidentiality discretion and professionalism
- You bring an understanding of (or willingness to learn about) Indigenous history intergenerational trauma and culturally supportive work environments
Employment Type
Full-Time
