Administrative Assistant III

Union: Non-Union
Number of vacancies: 1
Site: Princess Margaret Cancer Centre
Department: Quality Safety & CPSO
Reports to: Director
Hours: 37.5 per week
Status: Temporary Full-Time until February 2027
Closing Date: July 26 2025

Position Summary

The Administrative Assistant III supports the Director of Quality Safety and Clinical Adoption (QSCA) and the Director of Operational Excellence aiding clinical teams across all UHN sites. Responsibilities include high-level administrative tasks such as managing calendars drafting agendas preparing minutes organizing meetings/events supervising personnel managing budgets ensuring office efficiency and maintaining information systems. This role requires considerable judgment and independence.

Duties

• Managing and coordinating calendars for Directors within the Quality and Safety Portfolio
• Supporting administrative tasks for the Quality and Safety team
• Manages all aspects of meetings and events including drafting agendas preparing minutes and ensuring all logistical and material needs are met.
• Utilizing advanced word processing tools to prepare and format complex documents and materials
• Monitoring analyzing and reporting on departmental budgets
• Ensuring the smooth and efficient operation of the office
• Developing and maintaining organized systems for electronic and paper filing and information retrieval
• Performing a variety of clerical and administrative support tasks including monitoring department email and distributing emails and digital tickets
• Carrying out other responsibilities aligned with the job classification as assigned

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years related secretarial support experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience; solid experience in a Microsoft Office environment
• Previous supervisory experience preferred
• Experience working in a health care environment required
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Comprehensive knowledge of health care organizational/office practices procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Preparing reports and presentation
• Ensuring invoice payment and office account management
• Knowledge of medical terminology an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract