Fixed Operations Bodyshop Administrator
Fixed Operations Bodyshop Administrator
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Job Description
Fixed Operations Bodyshop Administrator
Department: Shared Services
Reports to: Fixed Operations Administrative Lead
Salary: $20 - $22 Per Hour
Job Summary
The Fixed Operations Bodyshop Administrators will support both bodyshops and reconditioning by closing out repair order tickets processing payments following up with insurance companies and maintaining schedules within the Dealer Management System.
Core Responsibilities
Daily
Close repair orders for internal insurance sublet and reconditioning tickets within DMS & CCC
Enter insurance/ customer checks into DMS & CCC
Complete general journal EFT payments in DMS & CCC
Sublet invoices to correct repair orders & scan invoices into CCC
Underpayment/ Overpayment adjustments within DMS
Contact customers and/or insurance to check on status of payments
Review unposted bank transactions and ensure all transactions have been posted
Review AR statements
Process rental payments
Create a list of final supplements that need to be sent to insurance
Validate all CCC estimates against completed work and reconcile discrepancies before closing
Weekly
Review open RO report and ensure they are closed in a timely manner
Review accounts within DMS
Monthly
One on One with Fixed Operations Team Lead
Ensure all open ROs that can be closed for the month are closed
Quarterly
Review accounts with Fixed Operations Team Lead
Year-End
Review all accounts for bodyshops by end of January to ensure they are ready for audit
If any 12th month adjusting entries need to be completed this needs to be communicated to Fixed Operations Team Lead by Dec 31st.
Ensure account transaction descriptions and supporting documentation for bodyshop accounts are saved to the M drive for December GL
Other Responsibilities
Maintain the integrity of the FTC regulations
Complies with the employee handbook company & departmental policies
Cross training
Organizing and maintaining paperwork
Job Requirements
- Strong analytical skills and a sense of urgency
- Previous automotive accounting experience preferred but not necessary.
- Team player focused on efficiency and accuracy.
- Strong communication skills via email/phone
- Good organization skills with attention to detail
- Critical thinker and effective time manager
- Experience with Microsoft Office/Excel
- High School Diploma
- 2 years of administrative experience
Universal Responsibilities
- Adhere to the Rochester Motor Cars mission vision and values in all situations.
- Follow and utilize the Rochester Motor Cars philosophy of.
- Customer Enthusiasm
- Employee Satisfaction
- Financial Performance
- Market Effectiveness
- Ongoing Improvement
- Grow people make friends and do good.
- Exhibit personal excellence by setting high standard of performance. Consistently meet or exceed quality standards and requirements.
About Rochester Motor Cars
At Rochester Motor Cars our goal is to be an industry leader and provide unmatched quality automotive products and services. It is our mission to exceed our customers and employees expectations and maintain their loyalty for a lifetime.
Competitive compensations and benefits including medical dental paid time-off STD/LTD 401k and life insurance are offered to full-time employees.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
