Travel Office Coordinator
Travel Office Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Williams Racing is looking for a Group Travel Office professional to take the lead in coordinating complex high-volume travel logistics for our Race and Business teams. This is your chance to bring your expertise to one of the most iconic names in Formula One where every journey is as critical as the race itself.
As a key member of our Travel & Logistics team youll be responsible for the seamless planning and execution of global travel arrangements. From pre-season testing to race weekends and corporate events youll ensure our teams are exactly where they need to beon time every time.
This role is ideal for someone who thrives in a fast-paced high-pressure environment and has a proven track record of managing group travel with precision and professionalism.
Key Responsibilities
- Oversee the full lifecycle of group travel logistics for Race and Business teams including flights accommodation ground transport and visa arrangements.
- Collaborate with internal departments to understand travel needs and align plans with operational schedules.
- Source and negotiate competitive travel options while ensuring compliance with company policies and budget guidelines.
- Manage detailed travel manifests including passport and visa data hotel rooming lists and special requirements.
- Create and maintain accurate real-time itineraries for multiple international events often with last-minute changes.
- Support the development and enhancement of Williams Racings travel tools and mobile applications.
- Ensure all traveller data is current and compliant with data protection standards.
- Handle post-event reconciliation including invoice consolidation cost tracking and reporting.
- Provide on-call support during race weekends and key events including evenings weekends and bank holidays.
What Were Looking For
- Demonstrated experience in managing complex group travel ideally in a fast-moving international or sports-related environment.
- Strong negotiation skills and familiarity with working alongside travel management companies airlines and accommodation providers.
- Exceptional attention to detail and the ability to manage multiple priorities under pressure.
- Calm solutions-focused mindset with excellent problem-solving and crisis management skills.
- A proactive and collaborative team player with outstanding interpersonal and communication abilities.
- Technologically confident with experience using travel booking systems itinerary tools and Microsoft Office Suite.
- Willingness to work flexibly including outside standard office hours to meet the demands of the racing calendar.
Qualifications :
- Solid experience in Group Business Travel
- Strong knowledge of MS Office (Outlook Excel Word).
- Experience with GDS platforms like Galileo or Sabre (preferred).
Additional Information :
#LI-DY1
Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
