Scheduler
Scheduler
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Job Description
Since 1953 Empower Simcoe has specialized in providing a wide range of programs and services for people and families throughout Simcoe County. We are looking for innovative passionate and dedicated employees. Our inclusive culture empowers all of us to Be Belong and Thrive. If you are looking for a career where you can make a difference and feel proud of the work you do everyday youve come to the right place. Your future starts now at Empower Simcoe!
We are recruiting for a Scheduler responsible for the day-to-day scheduling of all Agency employees and making appropriate changes within the scheduling database in a timely manner. To maintain electronic work schedules for employees of the Agency based on input from appropriate Supervisors/Managers/Directors. Develop posting for all programs based on needs and arrange for replacement staff. Review and approve all time off requests for Accommodation Services based on Collective Agreement Employment Standards Act and identified location criteria. This position includes collaboration with People and Culture Department Supervisors and Managers across the Agency.
Compensation Package:
- Work up to 37.5 hours per week.
- Minimum starting rate of pay is $33.83 per hour.
- 11 paid statutory holidays.
- Opportunity to work remotely up to 60% of scheduled hours.
- Employer paid confidential employee assistance program for you and your family members.
Following the successful completion of a 3-month probationary period:
- Employer paid benefits (life insurance short- and long-term disability benefits health and dental).
- Group RRSP plan with Employer matched benefit up to 5% of gross earnings biweekly.
- Employer paid sick personal leave and vacation hours.
Minimum requirements of these positions include:
- Proven successful completion of University Degree or an acceptable equivalent diploma/degree program as determined by the employer.
- Minimum of 4 years recent full-time work experience in People and Culture or Administration is required.
- Demonstrated skills in inclusive leadership including building relationships problem solving and decision making self-awareness championing change and innovation
- Demonstrated ability to navigate a scheduling system and accurately complete entries within the system
- Ability to multi-task and attention to detail organized with above average time management abilities
- Demonstrated ability to work under pressure and respond effectively in emergencies
- Excellent written and verbal communications skills
- Understanding of The Council on Quality and Leadership Personal Outcome Measures is an asset.
Special factors of this position:
- Must be prepared to work flexible hours as required
- Ability to anticipate the requirements of a task and initiate steps with little direction
- Ability to deal with conflict using tact patience and courtesy
- Motivated to keep up-to-date on technology and keep current on government legislation Collective Agreements and Agency Standards of Practice
- Ability to analyse procedural and system problems and make effective recommendations
- Current valid drivers licence and own reliable transportation to be used in the course of employment
Duties and responsibilities (including but not limited to):
- Ensuring staffing levels are met through the appropriate scheduling of employees based on the needs of the program/department
- Inputting changes to employees schedules daily ensuring accurate scheduling information is available to all employees in a timely manner
- Ensuring scheduling information is accurate approved and submitted on time for payroll processing
- Replacing shifts including the discretionary authorizing of overtime according to the terms of the collective agreement. Providing overtime reports as requested
- Making arrangements with temporary agencies to cover uncovered shifts
- Maintaining a list of available trained employees by location and maintaining contact information knowledge of status qualifications and availability in collaboration with the Support and Services Supervisors
- Approving time off requests absences shift changes etc. as per collective agreements standards of practice and procedures Employment Standards Act and individual location criteria
- Completing schedule postings and accurately allocate shifts within budgeted hours as per collective agreements agency standards of practice and procedures Occupational Health and Safety Act and Employment Standards Act
- Supporting management in bargaining and grievance arbitration process
- Maintaining complete and accurate documentation of scheduling information including communications requests for time off etc.
- Monitoring and report on attendance trends by tracking and recording accurate data and share trends with Scheduling & Systems Administrator and Scheduling Support and Services Manager
- Working in collaboration with and providing information as necessary to People and Culture department as it relates to attendance reporting payroll leaves etc.
- Providing all pertinent information from employees to the appropriate position within the People and Culture Department
Empower Simcoe is committed to a diverse inclusive and equitable workplace where everyone feels respected and valued. All qualified applicants will receive consideration for employment without regard to age race ethnicity national origin religion gender gender identity or expression sexual orientation or disability. Applications are encouraged from those who reflect the diversity of our community.
SUBMIT APPLICATION BY:
Internal 4:00 pm Tuesday July 152025
External 4:00 p.m. Tuesday July 22 2025
Empower Simcoe is committed to being non-discriminatory and providing equal and barrier-free selection and appointment processes and work environments. If contacted in relation to this position please let us know if you require accommodation during the recruitment and selection process. Our inclusive culture empowers all of us to Be Belong and Thrive.
Please note that incomplete applications will not be considered. If you have any issues with the application process please contact the People and Culture Department at
Vacant position posting #25-118
Employment Type
Full-Time
