Health & Benefits Analyst
Health & Benefits Analyst
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1 Vacancy
Job Description
Expected Hourly Pay Rate:
$34.99Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent driven by our mission to cultivate child family and community well-being. Whether the position works directly with the public or supports our programs every position is vital to our missions success and reputation as a leader. We are not your typical non-profit. We are 900 people strong and growing!
Under the supervision of the Benefits Supervisor the Health & Benefits Analyst reconciles benefits data to ensure accuracy and alignment between benefits enrollments payroll deductions and vendor invoicing and coordinates and administers employee benefits programs including health dental vision and wellness initiatives. This role involves performing regular audits resolving discrepancies and working closely with payroll finance and benefits vendors to maintain accurate records and ensure compliance with company policies and regulatory requirements. The Health & Benefits Analyst generates and analyzes reports related to benefits costs and enrollments providing critical support for decision-making and financial planning. This role also involves providing administrative support to the functions of the benefits department ensuring the effective delivery of benefits services and offering support and guidance to employees on benefit-related matters. Additionally the coordinator assists in promoting wellness programs that enhance employee health and well-being collaborates with vendors track program effectiveness and contributes to communication efforts to ensure employees are informed about available benefits and wellness resources. This role will also maintains benefits files and makes sure that they are up to date.
Essential Duties And Responsibilities
Within a team environment this position will perform the following responsibilities:
Benefits Data Reconciliation (25%)
- Perform regular reconciliation of benefits data ensuring that employee enrollments changes and terminations are accurately reflected in HCM benefits system payroll records and vendor systems.
- Work closely with payroll and finance departments to ensure that benefits deductions contributions and adjustments are correctly processed and aligned with employee pay cycles.
- Conduct audits of benefits enrollments deductions and payments to ensure compliance with plan documents regulations and company policies.
403(b) Plan Data Reporting (15%)
- Ensure the accurate maintenance of retirement plan data including employee contributions eligibility vesting schedules and enrollment status. Ensure records to reflect changes in employee participation or plan options.
- Generate and analyze retirement plan reports for internal stakeholders regulatory filings and plan audits. Ensure compliance with federal state and plan-specific regulations by maintaining proper documentation and reporting.
- Collaborate with retirement plan vendors or administrators to ensure accurate data transmission resolve discrepancies and manage employee inquiries regarding retirement plan details contributions or account balances.
Benefits Administration (20%)
- Maintain and apply knowledge of benefits plan carriers and insurance coverage information and requirements regarding eligibility.
- Answer and respond to general benefits questions phone calls and emails from internal and external customers regarding benefits issues rules and regulations; screen and direct calls and take or relay messages.
- Respond to general benefits carrier requests for demographic and coverage related information on employees.
- Determine benefit eligibility based on policy for new and temporary employees
Leave of Absence & Reasonable Accommodations (5%)
- Enter simple leave data in leave software system as needed
- Ensure exception benefits payment arrangements are made through payroll per payment plan.
- Generate and send benefits billing invoices in leave software system for employees on leave.
- Receive and track benefits payments for employees on leave.
- Reconcile leave payments and process benefits adjustments/refunds.
- Escalates complex leaves/premium billing issues to Benefits Supervisor
Administrative Duties (15%)
- Effectively communicate workflow between other members of the Benefits Team.
- Maintain confidentiality of employee information and communications.
- Organize and maintain all benefits related files and filing to keep the files current at all times.
- Set-up meetings: Quarterly Safety Committee Bi-Annual Workplace Violence Prevention Program Committee reasonable accommodation ergonomic assessment other Benefits Team meetings or training sessions.
Workers Compensation/Safety (5%)
- Compile Workers Compensation data for the Quarterly Safety Committee Meetings.
- Serves as a member of the Safety Committee; take and distribute meeting minutes.
- Prepare agenda sign-in sheets and minutes for Safety Committee meeting and other relevant meetings as necessary.
Wellness Initiatives (10%)
- Coordinate the administrative tasks related to the Wellness Program
- Plan and communicate the wellness webinars in partnership with the different carriers
- Lead the wellness challenges including the communication and tracking of participation
- Process the monthly Email List to Wellcents
- Update Wellness Budget as necessary
- Lead the coordination of the Health & Wellness Fair
COVID-19 Cases (Temporary) (5%)
- Processes initial intake of COVID-19 Case and follow up with employee and/or supervisor to obtain all required information.
- Creates a COVID-19 file for each case and adds all correspondence as required.
- Updates the COVID-19 Case Log and the Exposure Notification Tracking Log as appropriate.
- Escalates COVID-19 Cases that need a leave or workers compensation to Benefits Supervisor.
When COVID-19 Cases subside this position will take on additional responsibilities TBD in the area of benefits leaves workers compensation and administration.
- Scan benefits hard copy files and create and file in electronic benefits files.
Non-Essential Duties And Responsibilities
These duties include tasks that are required and comprise less than 5% of daily functions for this job:
- Analyze and respond to complex matters requiring comprehensive knowledge of benefits policies and procedures.
- Perform research and analysis on projects as requested.
- Attend participate and/or plan department program staff and other meetings as necessary.
- Complete other related duties as assigned.
Job Specifications
Minimum Required
- Education and Experience:
BA/BS in Business Human Resources or related field from four-year College or University or equivalent and 3 years of progressive experience in benefits administration human resources analytics or related role
or any equivalent combination of education and experience that would support successful performance of the essential job functions of this role.
- Professional/Technical Certifications: n/a
- Technical Requirements:
- Proficient computer skills including comprehensive knowledge of Microsoft Office Suit. Demonstrated experience with HRIS systems.
- Strong analytical skills an attention to detail and can collaborate effectively across the organization.
- Bilingual Required: n/a
- Behavioral:
- Effective written and verbal communication and interpersonal skills. Able to interface with others in an effective open and tactful manner.
- Demonstrated ability to establish and maintain effective cooperative and diplomatic working relationships with colleagues supervisors external contacts with funding sources and the public.
- Advanced analytical and problem-solving skills. Attention to details and strong organizational skills essential. Demonstrates ability to work with and attend participate and/or plan department program staff and other meetings as necessary.
- Travel: n/a
- Work Schedule: Full time typically M-F regular business hours hybrid (in office 3 days per week)
- Work environment: Office work environment; ambient temperature noise level indoors
- Background & Health Clearance Requirements:
- Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting.
- Background check required. As a grant-funded Agency supporting Children and Family Services CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history employment history / experience education reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process including:
- Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
- Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with at risk populations CA Code of Regulations TitleCA Health and Safety Code 1596.7995 and/or Head Start Program Performance Standards 1302.93)
- MVR / DMV clearance in accordance with CCRCs liability insurance provisions: For positions where driving is required.
- Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5 44340 and 44341)
- CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596..866)
- Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11 Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
Preferred
All minimum requirements above met plus:
- Experience: Experience in working for a nonprofit organization preferred. Workday experience preferred.
At CCRC passion and meaningful work is rewarded! We offer employees:
- Competitive compensation package
- Robust benefit offerings -Medical Dental Vision and Voluntary Life Insurance
- Basic Life Insurance and Long Term Disability paid for by CCRC
- Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
- Generous Time Off Policy-Vacation and Sick Time Holidays and Paid Winter Break
- Opportunities for learning and professional development including education reimbursement
- Employee Assistance and Wellness Programs
- 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!
We have doubled in size over the past 10 years. We provide child development and early education workforce development opportunities child care financial assistance Head Start preschool and Early Head Start services and more for close to 50000 parents children and child care providers each month in Northern Los Angeles County including Antelope Valley and the entirety of San Bernardino County including an office in Victorville serving a total geographic area of 22500 square miles.
Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex including sexual orientation and gender identity national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Accommodations: If you are a qualified individual with a disability or a disabled veteran you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation contact a Human Resources Representative at ext. 6599 or email them at
Required Experience:
IC
Employment Type
Full-Time
