Associate Registrar
Associate Registrar
Posted on :
12-07-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 20 - 27
Vacancy
1 Vacancy
Posted on :
12-07-2025
Job Description
Position Summary
The Associate Registrar is a member of the collections management team and is responsible for planning managing documentation and logistics for all in-house and traveling exhibitions incoming loans and projects associated with the Permanent Collection of the Ackland Art Museum. Additionally the Associate Registrar manages Rights and Reproduction requests and oversees photography of the Museums Collection. The Associate Registrar maintains detailed registration records for every exhibition and loan. The Associate Registrar also keeps detailed records on the location of every object in the Museums collection whether a part of the permanent collection or on loan. The Associate Registrar reports to the Head of Collections Management. This position requires driving.
Required Qualifications Competencies And Experience
-Considerable knowledge of specific area(s) and ability to keep current with developments and trends in area(s) of expertise usually acquired through post-secondary education. Considerable knowledge of standard museum methods regarding collection exhibition and conservation. -Ability to coordinate and administer programs activities and protocols. Ability to manage resources monitor activities and assess environmental risks and quality control associated with the program. -Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. -Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work. Ability to review work and evaluate performance of others and to develop individuals competencies. Ability to plan and direct the daily/weekly work schedule to coordinate labor with supplies and equipment to accommodate short-term and ongoing projects and account for routine upkeep of all collections. Ability to provide orientation and ongoing training to work-study students interns and volunteers assigned to the department. -Knowledge of appropriate data collection policy and procedures filing systems data management systems and programs. Ability to compile assimilate organize and store printed and electronic information. Ability to review compile and analyze information to prepare reports. Ability to prepare and submit annual inventory reports. Ability to prepare and maintain permanent records of the history purchase or donation photographs evaluations insurance condition and location.
Preferred Qualifications Competencies And Experience
Course work in Art History or Museum Studies or related field. All degrees must be received from appropriately accredited institutions. Demonstrated knowledge of museum cataloguing and registration techniques skills and abilities gained through related experience; or equivalent combination of education and experience. Excellent clerical and computer skills is a must including knowledge of Microsoft suite of software image processing and collections management database software (Preferably TMS -The Museum System by Gallery Systems). Excellent organizational skills and attention to detail and accuracy are critical. Proofreading skills. Ability to prioritize and manage multiple projects with multiple and shifting deadlines with fast turn-around. Ability to make independent decisions about problems that arise within the scope of the jobs responsibilities. Ability to exercise sound judgement and discretion in the handling of confidential matters. Ability to work with and communicate effectively and professionally with a wide range of individual colleagues and groups at all levels of the Museum and University as well as with donors lenders colleagues from other institutions visiting artists scholars students and the public.
Work Schedule
8:00 AM 5:00 PM 5 days per week
The Associate Registrar is a member of the collections management team and is responsible for planning managing documentation and logistics for all in-house and traveling exhibitions incoming loans and projects associated with the Permanent Collection of the Ackland Art Museum. Additionally the Associate Registrar manages Rights and Reproduction requests and oversees photography of the Museums Collection. The Associate Registrar maintains detailed registration records for every exhibition and loan. The Associate Registrar also keeps detailed records on the location of every object in the Museums collection whether a part of the permanent collection or on loan. The Associate Registrar reports to the Head of Collections Management. This position requires driving.
Required Qualifications Competencies And Experience
-Considerable knowledge of specific area(s) and ability to keep current with developments and trends in area(s) of expertise usually acquired through post-secondary education. Considerable knowledge of standard museum methods regarding collection exhibition and conservation. -Ability to coordinate and administer programs activities and protocols. Ability to manage resources monitor activities and assess environmental risks and quality control associated with the program. -Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. -Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work. Ability to review work and evaluate performance of others and to develop individuals competencies. Ability to plan and direct the daily/weekly work schedule to coordinate labor with supplies and equipment to accommodate short-term and ongoing projects and account for routine upkeep of all collections. Ability to provide orientation and ongoing training to work-study students interns and volunteers assigned to the department. -Knowledge of appropriate data collection policy and procedures filing systems data management systems and programs. Ability to compile assimilate organize and store printed and electronic information. Ability to review compile and analyze information to prepare reports. Ability to prepare and submit annual inventory reports. Ability to prepare and maintain permanent records of the history purchase or donation photographs evaluations insurance condition and location.
Preferred Qualifications Competencies And Experience
Course work in Art History or Museum Studies or related field. All degrees must be received from appropriately accredited institutions. Demonstrated knowledge of museum cataloguing and registration techniques skills and abilities gained through related experience; or equivalent combination of education and experience. Excellent clerical and computer skills is a must including knowledge of Microsoft suite of software image processing and collections management database software (Preferably TMS -The Museum System by Gallery Systems). Excellent organizational skills and attention to detail and accuracy are critical. Proofreading skills. Ability to prioritize and manage multiple projects with multiple and shifting deadlines with fast turn-around. Ability to make independent decisions about problems that arise within the scope of the jobs responsibilities. Ability to exercise sound judgement and discretion in the handling of confidential matters. Ability to work with and communicate effectively and professionally with a wide range of individual colleagues and groups at all levels of the Museum and University as well as with donors lenders colleagues from other institutions visiting artists scholars students and the public.
Work Schedule
8:00 AM 5:00 PM 5 days per week
Required Experience:
Staff IC
Employment Type
Full-Time
Key Skills
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