Administrative Coordinator

MSA Professional Services is looking for a detail-oriented and proactive Administrative Coordinator to join our team onsite in our Baraboo office. This dynamic role is a vital support for our Shared Services group and is instrumental in keeping our office operations running smoothly. Key responsibilities include managing daily mail and package processingincluding daily trips to the Post Office and handling UPS shipmentswhile also supporting general administrative functions such as phone reception office supply management and shared team coordination.

What does it mean to serve communities for over 100 years
At MSA it means creating spaces where people can raise families grow businesses connect with their neighbors and feel at home.

We began in 1919 with a single entrepreneur in Baraboo Wisconsin. Today were a team of 400 employee-owners making an impact across the country. As a 100% employee-owned firm we take pride in our workbecause we truly own it. That ownership mindset shapes everything we do from the quality of our designs to the way we support one another.

Were driven by integrity collaboration and a belief in building lasting relationshipswith clients and with each other. If youre looking for a place where your work matters your voice is heard and your contributions help shape communities for generations MSA might be the place for you.

What you will do:

• Manage daily mail and package handling including Post Office runs and UPS shipments.

• Provide administrative support to the Shared Services team and general office operations.

• Answer and forward incoming phone calls and voicemails.

• Make office-related purchases using the company credit card and reconcile transactions.

• Maintain office supply inventory and reorder as needed.

• Coordinate routine maintenance requests and building service needs.

• Support employee events and appreciation efforts through gift and flower ordering.

• Fulfill ad-hoc requests including typing printing and scanning.

• Ensure workstations are equipped with appropriate furnishings and technology.

• Collaborate with other administrative staff to support team-wide initiatives.

What you bring:

• Highschool diploma or GED Associates degree preferred
• One year experience providing administrative support in an office

• Youre someone who jumps in with a strong sense of urgency and a focus on providing great service.

• You stay on top of tasks with strong organization and time management.

• Youre always looking to learn welcome feedback and take pride in owning your work.

• Details matter to youyou catch the small things others might miss.

• You think things through and use sound judgment to find smart practical solutions.

• Youre comfortable communicating clearly whether its in writing or a conversation.

• You thrive both working independently and collaborating with a team.

• You bring a positive people-first attitude and work well with others.

• You take initiative and know how to find the right tools or answers when needed.

• Youre confident navigating Microsoft Office tools like Word Excel PowerPoint Outlook and Teams.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

The hourly wage for this position ranges from $18.80 to $30.20 per hour commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications.

Why MSA

• Better Together: A collaborative environment that values open ideas diversity and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
• Multi-disciplinary Opportunities: Follow your interests explore new experiences and apply your skills where they have the most impact.
• Weve Got Your Back: Enjoy support when you need it and independence when you dont. We are 400 strong working as one cohesive team.
• Passion & Purpose: Were passionate about our work and proud of it! Share inspirations geek out and think big with us.
• Pay & Perks: Competitive pay and unique perks that make MSA stand out.
• Communities of Practice: Our think tanks and idea generatorsregular collaboration and learning opportunities.
• Work-Life Integration: Life doesnt stop when work begins. We support your professional and personal balance.
• Commitment to Learning: Ongoing training tuition reimbursement and cutting-edge technology to keep you connected and creative.
• Community Engagement: Giving back through volunteering education STEM outreach and event participation backed by corporate sponsorship and donations.

Best-in-Industry Benefits - Eligible employees enjoy:

• Quality Insurance Options: Medical dental and vision coverage for you and your family
• Paid Time Off: Minimum of 17 days in the first year for full-time employees
• Paid Holidays: 8 holidays per year
• Paid Parental Leave: 2 weeks for both parents with additional time for birth parents under MSAs Short Term Paid Leave
• Supplemental Insurance: 100% paid life long-term disability and short-term disability insurance
• Employee Stock Ownership Plan (ESOP): 100% employee-owned with stock provided at no cost
• 401k Retirement Savings Plan: Generous employer match immediately 100% vested
• Short Term Incentive (STIP) bonus

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. AtMSA we value a diverse inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition family care status marital status domestic partner status sexual orientation genetic information military or veteran status or any other basis protected by federal state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability please contact us at

Equal Employment Opportunity/Affirmative Action Employer