Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 58656 - 86000
1 Vacancy
Job Description
Department:
SOM KC Pathology and Lab Medicine-----
Pathology & Laboratory MedicinePosition Title:
Executive AssistantJob Family Group:
Professional StaffJob Description Summary:
The Executive Assistant provides the Department Chair with a wide range of support. This will include administration coordination and project management duties all requiring self-direction with frequent interaction with executive-level associates within and outside of the Department. The Executive Assistant serves as the primary point of contact for the Department and the Chairs Office. This role operates in a dynamic results-driven environment with regular exposure to confidential data and situations requiring discretion tact diplomacy and good judgment. To be successful the Executive Assistant must be proactive have exceptional attention to detail and problem-solver.Job Description:
Job Duties:
Identify and access reliable resources develop executive summaries and other preparatory materials.
Provide high level administrative support with minimal direction to follow each assignment through completion.
Serve as the primary point of contact for departments offices and individuals seeking information from or time with the Chair.
Develop and maintain calendar management system for Pathology Chair independently prioritizing meetings and protecting work time.
Responsible for managing the Chairs commitments speaking engagements and other opportunities including gathering comprehensive relevant details and preparing presentations and remarks. In preparation for event ensure the Chair receives all background materials with remarks itineraries etc. in a standardized format for events at which he is expected to speak (meetings celebratory ceremonies graduation).
Complete critical aspects of deliverables with a hands-on approach including drafting acknowledgement letters personal correspondence and other tasks that facilitate the Chairs ability to effectively lead and support the organization.
Work with the Administrative team to oversee and partner in planning of events.
Maintain positive relationships with all points of contact.
Collaborate closely with the administrative team for clinical research to understand the Chairs upcoming deadlines prioritize meetings and demands of research network collaborators and manage travel and other duties funded through grants.
Make travel arrangements for multiple annual conferences and for outreach visits throughout the state.
Maintain CV of Chair including updated publications and presentations.
Collaborate with leadership teams to plan and carry out annual department reviews including writing the initial draft of the report.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Work Environment:
The individual in this role would be expected to work full-time in person seated immediately outside of the Chairs office
Rarely but occasionally available during overtime or weekend work as required for critical projects and travel emergencies
Required Qualifications:
Education:
High School graduate or equivalent required.
Work Experience:
Five years experience as an Administrative Assistant Executive Secretary and/or related level experience.
Experience in Microsoft Word Excel PowerPoint and Access required.
Preferred Qualifications:
Education:
Some work toward a bachelors degree preferred.
Education in Health Care Management or related field.
Work Experience:
Experience working in an Academic or Health Care setting.
Experience with Microsoft Project Manager.
Skills:
Organization and time management skills.
Communication skills.
Computer skills.
Required Documents:
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
SalaryPay Range:
$58656.00 - $86000.00
Employment Type
Full-Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved