Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare dating back to 1891. Building upon a legacy of compassionate care and innovation our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.
Today as Virginia Mason Franciscan Health we remain deeply committed to healing the whole person body mind and spirit in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.
Our dedicated providers offer a full spectrum of health care services from routine wellness to complex disease management all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.
We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health you become part of a team that delivers top-quality professional healthcare in modern well-equipped facilities and contributes to a legacy of service built on collaboration and shared purpose.
Responsibilities
Were seeking a highly organized detail-oriented and proactive Executive Assistant to provide professional administrative support to our System Senior Vice President of Physician Enterprise. This role is ideal for someone who thrives in a fast-paced dynamic environment and excels at managing priorities with discretion and precision.
As a key partner to a senior leader you will handle a broad range of responsibilities to ensure smooth day-to-day operations and help maximize the executives focus on strategic initiatives. This includes managing complex calendars coordinating high-level meetings planning travel supporting department-wide activities and facilitating clear communication across teams and stakeholders.
Key Responsibilities
Executive Support: Manage the SVPs calendar with efficiency and foresight including scheduling meetings coordinating travel preparing expense reports and prioritizing correspondence to ensure optimal use of time.
Communication & Liaison: Act as a trusted point of contact between the SVP and internal/external stakeholders. Proactively manage communications provide timely updates and ensure alignment across teams.
Meeting & Event Coordination: Plan and execute logistics for executive meetings department events and special projects. Responsibilities include preparing agendas and materials (presentations reports) managing catering/A/V needs and capturing and distributing meeting minutes.
Project & Budget Support: Assist with departmental budget tracking and reporting and support the coordination of special projects and strategic initiatives. Monitor account activity and prepare accurate documentation as needed.
Office Operations: Serve as a central resource for the department managing daily operations maintaining an organized workflow and providing guidance to administrative support staff when applicable.
Document Management: Prepare edit and present a wide range of documents reports contracts and other business materials. Maintain attention to detail and consistency in formatting grammar and tone.
Confidentiality & Judgment: Handle sensitive information with the highest level of discretion and professionalism. Make informed decisions and manage routine matters with minimal supervision.
What You Bring
Proven experience supporting senior-level executives in a professional fast-paced setting
Excellent organizational written and verbal communication skills
Strong attention to detail with the ability to manage multiple priorities seamlessly
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint); familiarity with tools for virtual collaboration and project tracking
High degree of professionalism integrity and discretion when dealing with confidential information
Ability to work independently while maintaining alignment with broader team goals
Knowledge of organizational operations policy and structure is a plus
Performs related duties as required.
Qualifications
Education/Work Experience Requirements
Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Experience in a healthcare environment is preferred.
Job Knowledge/Abilities:
- Knowledge of proper grammar business and/or technical writing and medical terminology (preferred).
- Knowledge of fundamentals of accounting and budget administration.
- Knowledge of fundamental research and analysis tools and techniques.
- Highly developed skills in time management organization and multitasking.
- Effective problem solving skills and ability to apply solutions within organizational industry-specific and regional context.
- Interpersonal skills to include ability to work in a tactful diplomatic manner with internal and external customers and facilitate timely efficient communication.
- Strong oral and written communication skills.
- Demonstrated attention to detail and ability to maintain confidentiality.
- Ability to understand and/or adapt complex/conflicting oral or written regulations/guidelines to diverse or dissimilar situations.
- Ability to oversee or provide limited supervision to lower-level administrative support staff may be required for some positions.
- Ability to read and understand English sufficient to perform the duties of the position.
- Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency including a high level of proficiency with MS Excel PowerPoint Outlook and other office software.
- Ability to establish and maintain effective working relationships as required by the duties of the position.
Employment Type
Unclear
