Executive Administrative Assistant - Clinical and Financial
Executive Administrative Assistant - Clinical and Financial
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$ 24 - 28
1 Vacancy
Job Description
- Salary Range: $$24.00 - $ 28.80 per hour based on relevant years of experience
- Location: Larimer county Colorado
- Status: Full-Time hourly
- Hours: 8 am- 5:00 pm with occasional early morning/evening assistance
Role Overview:
Financial: This position serves as an assistant to the Chief Financial Officer and the Director of Finance and the Director of Revenue Cycle Management.
The Executive Administrative Assistant is responsible for performing executive administrative confidential and high-level administrative support to leaders in the organization. The role requires the ability to function as an administrative business partner and anticipate needs think critically problem solve and execute all work with a high level of integrity and strong equity diversity and inclusion lens. This senior level administrative assistant must be proactive agile organized and collaborative and have strong business judgment and excellent communication and interpersonal skills. Individuals in this role are expected to thrive in a fast-paced quickly changing environment and has a deep interest in and familiarity with community behavioral health.
Essential Duties:
- Provides onsite and remote high level administrative support to assigned SummitStone Health Partners executive and senior leadership team members including but not limited to setting and managing daily schedules and calendars arranging and preparing for meetings appointments and events (including transportation needs) managing communications such as email phone and department level messaging and managing incoming documents and paperwork including creating and maintaining electronic or paper file management and organization.
- Reminds executive of meetings and appointments; provides leader with related material; maintains current itinerary on a daily weekly and monthly basis.
- Carries out a variety of administrative routines to assure the efficient operation of the office so that leaders are afforded optimum utilization of time and effort. This includes relaying important information communications and requests to other members on the team and may include organizing and assisting with the workflow and tasks of other department support personnel. This also includes entering and approving time and time off requests in the HRIS completing and updating organizational documents and supporting the organizational SharePoint site for internal communications.
- Assists with and contributes to department specific job tasks projects and priorities assists with handling and problem-solving complex issues.
- Assists coordinates and collaborates with other administrative staff on special projects including but not limited to supporting coordination of organization-wide events projects and priorities assisting with external meetings and events and providing support including coverage when need arises such as during vacancies or vacations.
- Maintains proper flow of communications. Reads selects and passes mail (whether hard copy or electronic) to executive forwards remaining mail to other offices. Composes executives general correspondence frequently on own initiative and furnishes some information to authorized personnel in response to inquiries when requested.
- Interacts with both external and internal contacts through written electronic telephone and face-to face communication professionally.
- Establishes and maintains files pertinent to department and leaders activities.
- Research compiles and analyzes complex data and prepares reports documents and presentations with a high degree of latitude. Assures timely completion of various reports reflecting the activities of the leaders organization.
- Assists in creating and monitoring department budgets submitting expense reports reconcile p-cards and department expenses ensure invoices are reviewed and approved for payment and allocated appropriately. Assist with budget estimates and projections including projections for upcoming organization and department wide changes. Order equipment furniture supplies and materials for the department and leader.
- Perform other duties as assigned.
- Manage multiple priority projects simultaneously.
- Operate with a high level of latitude for independent judgment and initiative.
- Interact in a professional courteous and confidential manner with staff clients and agency partners.
- Compose correspondence with little to no supervision.
- Effective verbal and written communication skills
Required:
- High school diploma completion of G.E.D. or equivalent vocational school or short-term courses in office administration.
- More than four years of administrative assistant virtual assistant office administrative assistant or business administration experience required.
- At least two years of experience in an administrative or business administration role supporting executive and senior level management team members required.
- An equivalent combination of education and experience may be evaluated and considered.
- Prior data entry experience.
- Prior Microsoft Office Suite experience.
Highly Desired:
- Bilingual and Bi-cultural
- Notary Public preferred
Some positions include driving a company vehicle and require a valid Colorado drivers license.
Start With Yes
At SummitStone we show up not only for our clients but for our staff as well. You will be joining a team of committed professionals who believe in the power of starting with yes where an unparalleled level of teamwork and support can solve any challenge.
We believe that people can and do recover but we also know that they cant always do it on their own. Thats where you come in. If you have any or all of these qualities we want you to consider us for your next career move:
- You believe in being a voice for behavioral health in Northern Colorado
- You embrace equity for your clients teammates and partners
- Collaboration and creativity are crucial to helping you solve problems
- You show up as your genuine self to help guide others through their toughest times
- Through continuous curiosity exploration and reflection youre eager to adapt and learn
Total Rewards
At SummitStone Health Partners we are proud to offer a competitive and competitive benefitpackage to support the wellbeing of our teams. Visit our website for more information about Total Rewards.
Reach Out
SummitStone will provide persons with disabilities with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or selection process please let your recruiter know.
Questions Please email us at
This position will be open for a minimum of three days and/or until a top candidate is identified.
Employment Type
Full-Time
