Superblock Program Administrator - Active Security Clearance Required
Superblock Program Administrator - Active Security Clearance Required
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Job Description
We have an exciting opportunity for a highly motivated Superblock Program Administrator to join our team. In this pivotal role you will serve as a key business partner and trusted advisor working independently and collaboratively to plan execute and oversee a diverse range of workforce operational and organizational activities in a dynamic and fast-paced environment. You will play a critical role in supporting the SD Directorates mission by providing expert guidance and leadership on business operations and programmatic initiatives. Leveraging your advanced analytical organizational and communication skills you will ensure effective execution of program processes compliance with institutional policies and regulatory requirements and the achievement of long-range programmatic goals. This position is within the Strategic Deterrence (SD) Directorate.
This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.
This position will be filled at either the A01.3 or A01.4 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.
In this role you will
- Execute and oversee a variety of workforce operational and organizational requirements and activities on administrative matters for the SBK Program.
- Advise on and implement business operational and/or organizational strategies objectives and deliverables; prepare responses for requests for information.
- Oversee administrative staff with recruitment supervision mentorship career development learning & development performance appraisals task delegation and hiring recommendations.
- Lead the performance management group and ranking processes for all classifications within the programs ensuring adherence to Laboratory policy and organizational standards.
- Review execute and administer a variety of personnel/recruiting related activities in cooperation with HR ensuring compliance with applicable policies procedures regulations and laws.
- Represent the SBK Program on self-assessment audit teams or work-related committees; lead projects to assess set and establish protocol and procedures.
- Research gather select and compile information from various sources for reports and presentations. Prepare administrative and scientific material including correspondence documents tables charts and reports.
- Perform other duties as assigned.
Additional job responsibilities at the A01.4 level
- Direct and oversee the SBK Program business operations administrative budget and personnel management to achieve long-range programmatic goals through interactions with high-level personnel both internally and externally.
- Provide high-level facilitation and collaboration with Senior SBK managers to achieve long-range programmatic goals serving as a member of the senior management team and participating in all aspects of business and workforce planning operational issues and strategic planning activities.
- Assess and develop administrative operational and programmatic policies procedures methods and practices in support of Program initiatives; proactively investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
- Lead and coordinate cross-functional or complex projects and initiatives ensuring compliance and alignment with institutional objectives.
- Serve as an advisor to senior management on business operations and personnel matters providing recommendations and implementing solutions to complex issues.
Qualifications :
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
- Associates degree in a business-related field or equivalent combination of significant experience and education in a related business operational and/or organizational area.
- Experience identifying and analyzing opportunities for improvement and solving problems strategically.
- Comprehensive knowledge and understanding of principles of personnel administration policies and procedures and state and federal laws. Broad knowledge and understanding of HR compliance requirements for personnel administration (FLSA ADA EEO etc.).
- Advanced administrative and organizational skills including detail orientation flexibility and experience independently coordinating and prioritizing multiple and complex work activities often with conflicting deadlines.
- Demonstrated ability to work effectively with short deadlines and frequent interruptions.
- Advanced supervisory experience with demonstrated leadership and team-building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
- Comprehensive knowledge of recruiting hiring performance management and staff relations practices and an understanding of HR compliance requirements for hiring (FLSA ADA EEO etc.) with experience interpreting and applying a wide variety of personnel policies and procedures.
- Effective interpersonal verbal and written communication skills necessary to handle sensitive and confidential issues with tact discretion and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Demonstrated analytical skills with the ability to anticipate identify and resolve complex issues effectively.
- Experience in the use of specialized software and complex data analysis/administration tools; expert use of Microsoft Office applications (e.g. Word Excel Outlook and PowerPoint).
Additional qualifications at the A01.4 level
- Bachelors degree in a related field or equivalent combination of extensive experience and education in a related business operational and/or organizational area.
- Experience effectively leading and supervising a diverse group of non-exempt and exempt staff to achieve complex business operational and/or organizational goals.
- Significant experience in administrative line management of personnel functions for a large diverse organization interpreting and applying a wide variety of personnel policies and procedures to complex situations with in-depth knowledge and understanding of recruiting hiring performance management staff relations practices and HR compliance requirements (e.g. FLSA ADA EEO).
- Extensive supervisory experience with leadership and team-building skills to effectively build lead and manage an effective business and operations support team.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
Pre-Placement Medical Exam
A job related pre-placement medical examination may be required.
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Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
