Operations Manager

Position type: permanent

Vacation & time off: 3 weeks of vacation 14 Statutory holidays paid sick leave and additional paid time off between December 24 and January 1.

Benefits: eligible for a comprehensive health benefit plan and matched RRSP contributions after the probationary period (3 months).

Start date: ideally in September 2025

We will give extra consideration to people who self-identify as First Nations Mtis or Inuit.

About CPAWS Yukon

Based in Whitehorse on the traditional territories of the Kwanlin Dn First Nation and the Taan Kwchn Council CPAWS Yukon aims to conserve the Yukons ecologically and culturally important lands and waters for all. We advocate for protection of wild spaces in a manner grounded in respect for both traditional knowledge and western science and believe that this can only be achieved through collaboration and reconciliation with the Indigenous peoples of this land. We represent the views of many Yukoners who want the Yukon to be an example of how people can live well with the natural world that we depend upon. CPAWS Yukon aims to work in a good way that recognizes the agency that First Nations and Indigenous People have in being key decision makers and stewards of the land and water.

Working with CPAWS Yukon means you have the amazing opportunity to live work and grow in one of the most beautiful places in Canada while working with a committed and passionate team of environmental advocates. Youll be respected for your unique contributions and supported in your unique needs. Our office is in a bright modern space in downtown Whitehorse next to a city park and close to the Yukon River. This welcoming place is dog-friendly accessible and includes a kitchenette and bike storage. We offer the flexibility to work from home or adjust your work schedule when needed which means work and personal life can find a balance.

CPAWS Yukon is committed to operating in a way that upholds justice equity diversity and inclusion (JEDI). In our hiring processes we take active measures to overcome biases and to address systemic imbalances. We also make every effort to maintain and build an inclusive workspace where people from diverse backgrounds see themselves reflected and feel supported. To learn more about the actions were taking please visit the transparency page on the CPAWS Yukon website.

We encourage and welcome applications from all individuals who share our belief in ensuring the rich wildlife and diverse landscapes of Yukon receive the protection they deserve.

About the role

Reporting to the Executive Director (ED) the Operations Manager is part of the CPAWS Yukon leadership team and is responsible for managing the financial and administrative areas of the organization as well as the office space. Their major responsibilities are:

Financial Management (30-35%)

Responsible for all aspects of financial management

• Develop and maintain organizational and project budgets in collaboration with the ED

• Integrate fundraising plans with campaign and project plans

• Provide quarterly budget vs. actual reports to the ED and Board of Directors as well as any other financial reports as requested. This includes attending evening board meetings 3-4 times per year.

• Maintain financial accounts using Quickbooks

• Monitor cash flow and provide cash flow projections as requested

• Manage payables receivables credit card accounts petty cash and payroll

• Prepare monthly bank and credit card reconciliations

• As a member of the Invest Committee administer the reserve fund and investments

• Lead on developing annual fundraising plans the Direct Mail fundraising letter and longer-term strategic budgets

• Work alongside an external accountant to oversee the preparation of the annual audited financial statements

• Develop and implement fiscal policies and procedures

• Liaise with the CPAWS National Office Finance & Operational teams on matters of finance policy and operations. Provide quarterly financials bi-annual reports audited financial statements and other reports as requested.

Administration/Office Management (30-35%)

This position is the administrative engine that keeps the organization going

• Daily management of the main phone line email mail and office communication

• Maintain filing systems and streamline office systems

• Maintain office and building supplies

• Oversee the physical space equipment and facility needs of the organization (cleaning contract security contract IT requirements repairs etc.)

• Manage/assist in event planning as needed including the December Open House and AGM

• Act as the first point of contact for supporters and volunteers.

• Develop and implement administrative policies and procedures

• Assist the Board of Directors where necessary.

• Maintain the society in good standing with Corporate Affairs

Funding (20-30%)

Support the ED with fundraising efforts and provide all financial data

• Maintain a schedule of deadlines for proposals and reports

• Liaise with funders as requested by ED

• Prepare all financial and organizational information required for funding proposals and reports and assist the ED with other aspects as required

• Liaise with the CPAWS National office on Grant Fulfilment Contracts and other charitable donations.

Human Resources (10%)

• Manage all hiring processes with the ED

• Administer the payroll program (Dayforce Powerpay) and benefits programs

• Manage personnel files as well as onboarding and offboarding of employees in BambooHR

• Administer personnel policies and inform employees of changes to policies / processes and enforcing policies as needed

• Manage agreements with contractors interns and co-op positions

• Develop and implement additions to the CPAWS National HR policies and procedures

Other (5%)

• Participate in weekly staff meetings and bi-weekly leadership team meetings

• Participate in campaign meetings as time permits

• Participate in the development of strategic documents

• Supervise any administrative positions the Conservation Intern as well as any other student positions

Preferred candidate background

• Strong organizational skills and eye for detail.

• A degree in Business Administration or Finance or equivalent experience providing bookkeeping and/or accounting services preferably in the non-profit setting is required.

• Experience with developing and maintaining budgets analyzing financial data providing recommendations and financial reporting to third parties.

• Experience working with a volunteer Board of Directors.

• Well-versed in using bookkeeping software e.g. Quickbooks.

• Self-motivated and able to work autonomously take initiative and prioritize tasks.

• Work well as part of a team as well as independently.

• Experience reviewing writing and enforcing internal policy is beneficial.

• Experience as a supervisor and/or manager is beneficial.

• Interest in conservation and the environment is nice to have.

• A drivers license is strongly preferred.

• Upon hiring a willingness to provide a criminal record check including vulnerable sector check.

• Occasional evening and weekend work will be required. This position may involve occasional travel within and outside of the Yukon.
  
  

Applications will close at 4pm on August 4 2025.

Click the apply for this job button near the top of the page to submit your application (dont email your application).

Interviews will be scheduled between August 19 and 29 take approximately 60 minutes and can be in person at our office or online.

To make an inquiry about this position contact us at

Required Experience:

Manager