Staff Assistant / Accounts Payable Clerk
Staff Assistant / Accounts Payable Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
The Department of Finance at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Accounts Payable Clerk.
The Staff Assistant supports in the coordination of the agencys accounting activities to ensure the timely and accurate vendor and employee expense payments adhering to the New York State Law. This individual will work closely with various departments and the staff associates to improve and expedite the payment process.
Provide strategic financial/accounting support to assist the with the Accounts Payable functions. Work with all necessary parties in the preparation of management reporting and presentations. Assist with ensuring that the reports accurately reflect the financial position of the division.
Additionally the successful candidate will:
- Perform all duties associated with vendor accounts i.e. review all invoices for appropriate documentation i.e. receiving valid purchase order/contract encumbrance approval and coding prior to processing the invoices within the New York State guidelines.
- Manage vendors in the accounts Payable database.
- Communicate with vendor and end user to ensure required information is available for prompt payment processing.
- Process employee reimbursements in accordance with established States policies and procedures.
- Scan maintain and retrieve electronic voucher files as directed.
- Reconcile vendor statements research and settle vendor discrepancies and billing issues.
- Ensure all internal controls policies and procedures are adhered to.
- Facilitate the payment of invoices using various financial systems.
- Provide excellent customer service to both internal and external customers.
- Interact with various office administrators and purchasing staff as well as SUNY Administration and representatives from the Office of the State Comptroller.
- Keep abreast of the rules and regulations of the New York State Law.
- Participate in continuous process improvement efforts to support current and future systems enhancements.
- Manage Lawson interface with State University system (SUNY).
- Assist with other projects and duties as assigned by management.
- Associates Degree.
- 3 years of experience in accounts payable or comparable experience preferably working in a healthcare or university environment.
- Ability to work in a team environment and communicate effectively within all levels of the organization.
- Strong professional phone and email skills.
- Eye for detail and accuracy is imperative.
- Ability to prioritize and multitask.
- Strong interpersonal and analytical skills.
- Effective oral and written communication skills.
- Experience with Lawson/Oracle or a large ERP system.
- Be able to perform various special projects and analysis as requested by management.
- Proficient in Microsoft Excel & Pivot tables Experience with Microsoft Suite.
- Strong computer skills and ability to learn the internal systems.
Preferred Qualifications:
- Bachelors Degree in Accounting or related field is preferred.
- Knowledge of New York State Finance Law is preferred.
Work Schedule:
Monday to Friday; 9:00am to 5:00pm(Full-Time)
Salary Grade/Rank:
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws.
Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at
Required Experience:
Staff IC
Employment Type
Full-Time