Administrative Assistant

Element is currently seeking an Administrative Assistant to join our growing team in Santa Fe Springs CA. The duties of the Administrative Assistant position are geared toward ensuring that all items needed for testing are ordered and received in a timely manner.

Multi-tasking is a must as following up on multiple orders or with multiple employees will be needed. Ensuring documentation necessary is obtained from clients and/or provided to clients in a timely manner. Administrative Assistant is expected to accurately process & deliver reports and obtain information needed from clients. Assist with log-in samples for most if not all of the routine studies performed at the laboratory disposes of samples and performs associated documentation and data entry. Other general office duties such as scanning filing mailing and answering phones may also be required of this position.

The pay range for this role is: $21-$23/hr DOE

• Activities include purchasing chemicals and supplies needed for daily testing. Will also be required to perform other tasks within the team such as typing reports logging in samples waste disposal.
• Assisting with administrative support purchasing invoicing filing making copies etc.
• Obtaining payment information//POs for clients
• Following up groups on report/technical questions
• Provide administrative support to technical staff whenever necessary and appropriate.
• Provide administrative support to managers whenever necessary and appropriate.
• Ensure that administrative co-workers receive the help and support they need in order for the team as a whole to succeed.
• Sample log-in according to applicable Element SOPs.
• Processing of incoming order from clients.
• Subcontracting and shipment of test samples to other Element or external laboratory locations for testing.
• Compliance with GMP/GLP and ISO requirements as these pertain to sample log-in.
• Miscellaneous word processing tasks (letters attachment etc.).
• Miscellaneous office tasks (filing documents mailing documents sorting incoming mail scanning answering phones etc.).
• Knowledge of and familiarity with all SOPs pertaining to administrative functions.
• Participation in administrative staff meetings and training sessions.

• High School Diploma
• Technical education / some college/training (or equivalent in experience) preferred
• Previous office experience preferred
• Pharmaceutical analytical lab experience preferred

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Element is one of the fastest growing testing inspection and certification businesses in the world. Globally we have more than 9000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to Make tomorrow safer than today.

When failure in use is not an option we help customers make certain that their products materials processes and services are safe compliant and fit for purpose. From early R&D through complex regulatory approvals and into production our global laboratory network of scientists engineers and technologists support customers to achieve assurance over product quality sustainable outcomes and market access.

While we are proud of our global reach working at Element feels like being part of a smaller company. We empower you to take charge of your career and reward excellence and integrity with growth and development.

Industries across the world depend on our care attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

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