Project Management Assistant

Context and purpose of the job

The Innovations Against Poverty (IAP) program supports innovative inclusive business models that engage and benefit low-income populations in Bangladesh Ethiopia Uganda and Zambia. This program operates a challenge fund to identify and support promising innovations that contribute to poverty reduction and inclusive development in these countries.

SNV in Bangladesh is seeking to recruit a Management Assistant to work in the IAP Project Management Unit providing financial administrative communications & marketing and logistical support for the efficient management of the IAP project across the four countries Bangladesh Ethiopia Uganda and Zambia working station Bangladesh. The Management Assistant ensures service needs are reviewed and service delivery is guided. The Management Assistant will assist in the Finance and Administration of a project as well as on the M&E and communications aspects related project implementation.

Main Responsibilities

Project Management & Administration

• Track milestone due dates and disbursement timelines for the entire IAP portfolio
• Process milestone reports and disbursement claims for IAP grantees
• Manage and oversee the correct filing of project documentation on knowledge sharing platform (Sharepoint)
• Manage the IAP team leave tracker and other HR oversight tools as necessary
• Support in booking payments audit preparations and procurement processes
• Ensure consistent delivery of service standards and support project processes
• Coordinate with project teams and partners across Bangladesh Ethiopia Uganda and Zambia to ensure timely follow-up on project milestones and tasks
• Assist in preparing internal reports and dashboards to track progress across countries

Finance & Partner Coordination

• Support in monitoring project budgets verifying expenditure reports and ensuring alignment with donor compliance
• Liaise with finance teams to support timely disbursements documentation and partner querie

Communications & Branding

• Support and manage the updating of the project website and associated providers
• Support project-level communications activities and ensure all deliverables align with project branding guidelines
• Partner with communications colleagues across SNV offices regarding social media posting and overall IAP dissemination
• Manage the IAP programme photo library ensuring quality material is added regularly and according to SNV guidelines

Events & Coordination

• Organize and support project-related trainings meetings and events
• Participate in IAP multi-country meetings and events
• Coordinate with international colleagues for planning online and in-person meetings across different time zones

Operational Support

• Provide procurement and logistics support for the IAP team and colleagues across SNV Bangladesh
• Provide interpretation/translation support and make travel arrangements for team members
• Coordinate vendor and service provider engagement ensuring procurement follows SNV standards

M&E Data & Reporting

• Support programme M&E activities and gather and process relevant data according to project requirements
• Format and design programme annual and semi-annual reports

Additional Responsibilities

Perform other related tasks as directed by the Line Manager.

Qualifications :

Educational Requirements

• Bachelors degree in a relevant discipline from a UGC-approved universityfields may include but are not limited to communication marketing management operations or other relevant areas.
• A business graduate with specialization in management marketing or finance or a Masters degree in business will add value to the role.

Experience Requirements

• At least two years of proven work experience in a similar position preferably in project management administration communication or knowledge management.
• Proven ability to coordinate with multi-country teams and external partners across different time zones and cultures.
• Experience managing competing priorities and working with diverse cross-country teams.

Core Competencies

• Strong interpersonal and cross-cultural communication skills.
• Good oral and written communication skills in English.
• Ability to work independently and collaboratively within a team.

Personal Attributes

• Initiative and creativity in solving problems.
• High degree of flexibility reliability discretion and willingness to learn.
• High attention to detail.

Technical Skills

• Solid computer skills in MS Office applications (Word Excel Outlook PowerPoint Internet etc.).
• Proficiency in IT tools such as SharePoint and other collaborative platforms as well as design tools such as CANVA.
• Familiarity with project management tools such as MS Project Trello or similar platforms is an advantage.

Additional Requirements

• Ability to work in an international multi-country project environment.
• Willingness to participate in field activities and travel as required.

Additional Information :

Duty stations                   : Dhaka with frequent travel to the respective project areas.

Contract duration            : 1.5 years until the end of the programme in March 2027

Expected Joining Date   :    As soon as possible.

Working Hours                :    Full time (minimum of 40 hours per week)

Salary & Benefits            :   Competitive salary as per organisation salary structure.

Other benefits                 : Provident fund gratuity group life insurance critical illness for employee hospitalization insurance coverage for employee and family member (spouse and children) and other benefits will be applicable according to the policy.

How to apply:

Female candidates are highly encouraged to apply for this position. If you believe that your credentials meet the outlined profile we invite you to apply by submitting a brief letter of motivation (1 page) and your CV (not more than 3 pages). Your CV should highlight your prior work achievements; it should not be a list of your current or prior job responsibilities.

In your motivation letter please answer the question:

Why are you interested in the Project Management Assistant position and what do you believe makes you the strongest candidate to fill the position 

Please apply through SmartRecuriters by 25 July 2025.

Reference and vetting check                    
We will require that you provide us with the full details of three people willing to act as a reference.We will not contact these references without your explicit permission. 

As SNV participates in the Inter-Agency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme. 

We do not appreciate third-party mediation based on this advertisement. Only short-listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider.