Court Clerk Trainee - Office of Judicial Records, Criminal Division
Court Clerk Trainee - Office of Judicial Records, Criminal Division
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Job Description
Position Summary
This is entry level clerical work recording processing and expediting a variety of legal records documents and forms used in Municipal Court and Common Pleas Court. Employees in this class learn the process of preparing the daily trial list via electronic records and paperwork to enhance the scheduled court proceedings as well as accessing electronic information from CPCMS and CDMS related to court case management. Contact with members of the judiciary attorneys parties involved in court proceedings and representatives of related agencies is a significant aspect of the work. Work is performed under the supervision of a Court Clerk II and Court Services Manager.
In order to apply and be considered for this position please visit to complete an application and upload a resume.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned:
- Reviews court records scheduled for hearings or trials for the presence of pertinent legal records and documents including previous appeals rulings and notes of testimony; accesses the Common Pleas Case Management System (CPCMS) and the Criminal Document Management System (CDMS) to review the case file; generates trial sheets and distributes them to designated officials within the courtrooms.
- Records a complete and accurate narrative in CPCMS of all orders rulings and decisions for every matter before the Court including continuance requests bail petitions pretrial motions jury voir dire trial dispositions post-verdict motions sentencings post-sentence motions.
- Processes a variety of forms through CPCMS to implement the courts rulings pertaining to commitments discharges bail bond transfer psychiatric examinations presence of prisoners appearances in court payment of fines and/or costs bench warrants and any other order of the court. Assures that the appropriate forms are generated electronically signed and automatically stored in CPCMS or scanned into CDMS and electronically notifies or distributes the documents to the appropriate justice partners to execute the Courts Orders.
- Answers inquiries from court officials as to documents and information contained within case files through both CPCMS and CDMS; informs the judge of any new procedures that may impact the implementation of the courts order; assures judges signature is present on appropriate orders and documents.
- Contacts representatives from other justice agencies to obtain pertinent information not contained in the file for specific cases.
- Performs related clerical work as required within the Office of Judicial Records including but not limited to scanning documents into CDMS filing old court records and responding to court related inquiries in person by telephone and via email.
- Performs related work as required.
In order to apply and be considered for this position please visit to complete an application and upload a resume.
Competencies Knowledge Skills and Abilities
- Knowledge of general clerical processes and procedures.
- Knowledge of legal methods and procedures.
- Knowledge of legal terminology.
- Knowledge of the English language and spelling.
- Ability to learn Common Pleas Case Management System and Criminal Document Management System.
- Ability to learn the operations and procedures of Municipal Court and Common Pleas Court.
- Ability to prepare and process a substantial variety of legal documents.
- Ability to enter and retrieve data from computerized systems.
- Ability to maintain records and prepare reports.
- Ability to establish and maintain effective working relationships with judicial authorities lawyers associates and the general public.
ENVIRONMENTAL CONDITIONS:
Standard courtroom and office conditions
Direct contact with diverse court clientele
In order to apply and be considered for this position please visit to complete an application and upload a resume
Qualifications :
- High school diploma or equivalent.
- Three (3) years of clerical experience.
OR
- Any equivalent combination of experience and training determined to be acceptable by the First Judicial District of Pennsylvania.
- Successful completion of a criminal background investigation.
- Ability to perform the essential functions of the position.
- Covid-19 vaccination recommended.
- Must work on site (not remote).
In order to apply and be considered for this position please visit to complete an application and upload a resume.
Additional Information :
In order to apply and be considered for this position please visit to complete an application and upload a resume
Salary Range: $43111 - $47090
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation sick leave and holidays
- Generous retirement savings options are available
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- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to
For more information go to: Human Relations Website: Work :
No
Employment Type :
Full-time
Employment Type
Full-time
