Testing and Records Coordinator
Testing and Records Coordinator
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1 Vacancy
Job Description
Job Description: The Testing and Records Coordinator is responsible for supporting daily operations within the Office of Academic Development focused especially on the oversight of testing for students with documented disabilities. This role includes coordinating testing services maintaining a secure and accessible testing environment supporting students and faculty and ensuring compliance with institutional and national testing standards. The Testing Coordinator collaborates with various departments to support student success and academic integrity while managing the administrative and logistical aspects of the offices operations including and especially Note Taking Services. This position requires a strong commitment to accessibility equity and academic integrity while ensuring seamless and efficient testing and accommodation services for students and faculty.
Location: Glenside
Responsibilities:
Operational and Test Administration Management
- Oversee daily testing operations for students with approved testing accommodations including scheduling test preparation and administration proctoring and post-exam processes.
- Manage the testing calendar including daily weekly and academic term planning to anticipate space staffing and resource needs.
- Establish and maintain accurate records of all testing operations ensuring compliance with information security privacy and records retention policies.
- Maintain the confidentiality of student records and information in compliance with University policies and FERPA regulations.
- In collaboration with the Director develop and implement testing protocols to uphold standards of security integrity and fairness.
- Hire train and supervise student staff who assist with testing operations and general front desk reception.
- Assist students and faculty with navigating the Alternative Testing Module in the DSS Accommodations Portal as needed.
- Provide technical and instructional support for students and faculty regarding the use of adaptive technology and other alternative media devices required for exams.
- Maintain a secure clean organized and distraction-reduced testing environment.
- Ensure timely return of completed tests to faculty per department procedures.
- Create foster and maintain collaborative working relationships with faculty staff and students.
Note Taking Services
- Recruit train and manage volunteer peer note takers.
- Provide instructional support for students in utilizing adaptive technology for effective note taking.
- Foster strong working relationships with faculty and students to ensure successful implementation of note taking accommodations
Record Management and Administrative Support
- Develop and implement a communication strategy for specific stakeholder groups (i.e. students faculty and staff) to ensure processes and expectations regarding disability-related accommodations are broadly understood.
- Provide operational support to Disability Support Services leadership/staff in fielding general questions regarding the accommodations process helping students and faculty navigate the DSS Accommodations Portal scheduling appointments and ensuring all communication has been appropriately tracked.
- Keep detailed student records and provide other administrative support as needed by the department.
Qualifications:
Education:
- Bachelors degree required degree in education psychology or social work strongly preferred
Experience:
- Experience in a testing environment higher education or related field with a strong background in student support services is required.
Required Skills:
- Excellent organizational and time-management skills.
- Strong attention to detail particularly in maintaining confidentiality and security protocols.
- Ability to work independently and manage multiple tasks and responsibilities.
- Proficiency with basic office software (spreadsheets word processing) and Google applications
- Knowledge of Section 504 of the Rehabilitation Act the Americans with Disabilities Act (as amended) FERPA and other applicable regulations.
- Demonstrated ability to work effectively with diverse populations communicate clearly and resolve conflicts.
Preferred qualifications:
- Experience working with students with disabilities
- Knowledge of various assistive technologies
- Proficiency with accommodations management software such as Accessible Information Management (AIM) and/or test administration software such as ExamSoft.
Application Instructions:
- Applications must be submitted online through Arcadias Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received communication will generally be limited to candidates selected for additional consideration.
- Application review will begin immediately. Posting will be removed from the website once weve established a sufficient talent pool for consideration.
Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad and the Princeton Review has ranked Arcadia among the Best in the Northeast for 10 consecutive years. Housed in the College of Health Sciences the Universitys Physical Therapy program is ranked as the best in the Philadelphia region (and #2 in PA) by U.S. News & World Report which also cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadias quality academic programs unique approach to a liberal arts education and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .
We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work.
Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity national origin ancestry race color religion creed sex gender marital status affectional or sexual orientation age gender identity military or military veteran status disability family medical or genetic information or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.
Arcadia offers a competitive benefits package that includes excellent healthcare generous tuition benefits for employees and their families retirement benefits health and wellness programs and resources and much more.
Position Code: AC307A
Required Experience:
IC
Employment Type
Full-Time
