Academic Affairs Operations Manager
Academic Affairs Operations Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position Overview
Now Hiring! Academic Affairs Operations Manager
Location: Office of Academic Affairs
Schedule: M-F 8:30am-5:00pm except for selected instances determined by the workload
Pay: $62500-$75000 annually commensurate with experience
Position Type: Full Time 37.5 Hours per week
Why Join Canisius University
Canisius University serves approximately 2500 undergraduate and graduate students. As a Catholic and Jesuit University Canisius has its foundation in the fundamental values of academic excellence leadership faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities and in service to humanity. The University is an equal opportunity employer committed to recruiting supporting and fostering a diverse community of outstanding faculty staff and students.
What We Offer:
Salary: $62500-$75000* annually commensurate with experience
Comprehensive Insurance Benefits Health Dental Vision Life and Long-Term Disability available the first of the month after the employees date of hire
403(b) with Company Contribution Plan for your future with confidence contribution from the university is available after one year of employment
Paid Time Off Includes vacation time personal time sick time and paid holidays
Tuition Benefits Available for full-time employees and their qualified dependents
*Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidates compensation package for this position will be provided during the interview process.
Your Role as Academic Affairs Operations Manager
The Academic Affairs Operations Manager manages the day-to-day operations of the Office of Academic Affairs including providing organizational and communications support to the Vice President Associate Vice President and Assistant Vice President for Academic Affairs. The Operations Manager serves as the primary point of contact for both internal and external constituencies assisting and representing the Vice President and Associate Vice President by addressing multiple incoming issues and concerns as they arise. Manage special projects for the vice president as they are assigned.
Key Responsibilities:
Scheduling
- Act as the primary point of contact for both internal and external constituencies for the Office of Academic Affairs
- Manage schedule and day-to-day operations and administrative support for VPAA and AVPAAs as needed.
- Monitor scheduling activity for Board of Trustees Senior Leadership Team and Faculty Senate meetings
Communications Management
- Coordinate weekly and quarterly communications to key stakeholders
- Oversee and direct student assistants who update necessary social media accounts
- Oversee and direct student assistants who monitor Academic Affairs websites and ensure accuracy
Operations Management
- Supervise support staff and student employees
- Process employee transactions
- Assist in investigating employee issues/concerns and in determining the appropriate course of action.
- Lead meetings to address specific operational issues and develop recommendations and action plans to resolve them.
- Manage special projects for the VP as assigned
Presentations and Reports
- Research and compile information as needed
- Prepare draft reports/presentations as needed
- Assist with the VPs correspondence
Event Support
- Ignatian Scholarship Day Academic Awards Ceremony Commencement Honors Convocation divisional meetings etc.
- Coordinate volunteer training and assignments.
- Ad hoc support to Events Management including: budgets seating assignments/labels certificate preparation invitation letters coordinating RSVPs etc.
Committee Coordination and Support
- Faculty Senate
- Maintain roster working with the Faculty Senate
- Assist with scheduling meetings prepare minutes retain files prepare agendas and send out communications
- Assist with the development of meeting agendas and team assignments
- Track committee work and coordinate reporting
- Board of Trustees
- Schedule a meeting room and refreshments
- Coordinate meeting technology and presentation needs
- Prepare meeting agenda summary and minutes
- Retain files
- Send out communications
Perform other duties as assigned
What You Need to Succeed:
Qualifications:
- A bachelors degree is required a masters preferred
- Minimum 5 years demonstrated operations event or communications experience
- Experience in coordinating meetings particularly in combined participation (in-person and virtual participants)
- Experience in recording and preparing meeting minutes
- Requires strict observance of confidentiality strong decision-making ability close attention to detail accuracy and follow-through.
- Professional demeanor required to effectively communicate with both internal and external constituencies including faculty the President and Vice Presidents College Deans students parents the business community and the general public.
- The insight to anticipate the needs of the vice president and act upon those needs without direction.
- The ability to graciously channel requests and calls appropriately.
- Self-direction with the ability to multitask.
- A demonstrated history of excellent judgment self-direction and strong interpersonal skills
- The ability to anticipate schedules and deadlines and move projects forward.
- Excellent verbal and written communication skills
- Excellent calendar management skills including the coordination of complex meetings
- Understanding of meeting space technology
- Proficient in Google Workspace Banner Microsoft Office especially Teams Word Excel and PowerPoint
- Strong organizational skills and the ability to manage multiple and diverse projects while meeting daily deadlines
- The ability to work evenings and weekends as may be needed.
- Must be eligible to work in the United States
Important Information:
Canisius University participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For more details visit and search E-Verify.
Apply Today!
To apply go to The review of applications begins immediately and will continue until the position is filled. Please include your cover letter resume and three references with their contact information with your application.
The Office of Human Resources at Canisius University utilizes an online recruitment management system.
Individuals who need reasonable accommodation under the ADA in order to participate in the search process should contact the office of human resources at .
Canisius University a Catholic and Jesuit University has as its foundation the fundamental values of academic excellence leadership faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities and in service to humanity. The university is an equal opportunity employer committed to recruiting supporting and fostering a diverse community of outstanding faculty staff and students.
Take the next step in your career with Canisius Universitywhere excellence meets opportunity.
Posted Range
Required Experience:
Manager
Employment Type
Full-Time
