Specialist - Certification (Elementary)
Specialist - Certification (Elementary)
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Job Description
Reports To:Area Coordinator for Campus and Department Personnel
Duty Days:238 Days
Wage/Hour Status:Non-exempt
Pay Grade:AS04
Qualifications:
College degree or hours (preferred); High school diploma or GED (required)
Fluent in English and Spanish (preferred)
Proficient typing word processing and file maintenance skills
Ability to work within deadlines and handle interruptions
Detail-oriented
Work with confidential material
Expertise with computer spreadsheets databases
Work extended hours during peak periods of year
Primary Purpose:
Maintain certification records and reports. Process professional employment hires and terminations.
Major Duties and Responsibilities:
- Process professional paraprofessional operations and temporary workers (new hire recommendations changes of assignment and transfers).
- Notify operations workers of pay and employment start date (new hire recommendation changes of assignment and transfers).
- Prepare new hire packets schedule and conduct meetings process paperwork and input information into computer.
- Assist with the reservation and setup of all new hire induction trainings.
- Track assignment spreadsheet new hires transfers and changes of assignment.
- Audit new employee files and follow up with notices regarding missing information/documentation.
- Process and upload files into the applicant or employee database.
- Process requests for the district transfer list.
- Process resignations and exit reports from paraprofessional andoperations staff.
- Assist with auditing the files of employees who resign.
- Assist with exit interviews for professionals.
- Maintain certification records on employees. Assist district supervisors with the assignment of teachers paraprofessionals oroperations employees relating to certification.
- Handle and track the Texas State certification process for out of state employees.
- Assist in the process of emergency special assignment and vocational certification TCAP and non-renewable permits.
- Handle educational aide verifications and send out monthly notices.
- Assist with registration communication and preparation of monthly Parapro Test.
- Respond to questions relating to TExES ExCET TOPT and THEA testing.
- Track certifications (alternative certification interns clinic aide CPR/First Aid certification Maintenance and Operations certifications).
- Assist with ESSA/NCLB compliance report preparation.
- Research and professionally respond to questions and concerns of applicants and employees.
- Compile end of year personnel reports.
- Assist with the Teacher andOperations Job Fair.
- Maintain recruiting contact spreadsheet.
- Track insurance employee eligibility status.
- Assist with processing and notification regarding an applicants and employees criminal history record.
- Assist with managing employees and former employees in district software programs.
- Other duties as assigned.
Equipment Used:
Personal computer scanner typewriter printer copier calculator paper shredder and fax machine.
Working Conditions:
Work with frequent interruptions; maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
