Administrative Officer - Business Analyst (0077791T)
Administrative Officer - Business Analyst (0077791T)
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1 Vacancy
Job Description
Description
Title: Administrative Officer (Business Analyst)
Position Number:T
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI) Research Support Center (RSC) Information Systems Services (ISS)
Location: Manoa Campus Sinclair
Date Posted:6/30/2025
Closing Date: 7/21/2025
Band: Pay Band B (PBB)
Salary: salary schedules and placement information
Additional Salary Information: Commensurate with education and experience
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary
Other Conditions: Renewal contingent upon satisfactory performance and/or availability of funding.
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)
- **Serves as the Business Analyst for the Office of the Vice President for Research and Innovation (OVPRI) and develops a comprehensive understanding of the offices overall business processes.
- **Serves as a liaison between the technical teams and functional users by developing high-level business and user requirements into functional requirements for implementation.
- **Evaluates and assesses current business processes and software applications to identify opportunities for improvement and presents recommendations to management for consideration.
- **Coordinates the planning and execution of end-user acceptance testing (UAT) including the development of test scripts facilitation of testing activities issue tracking and ensuring resolution and validation of results.
- **Assists in developing implementing and maintaining electronic research administration (eRA) software and applications used by OVPRI.
- **Performs duties in relation to production support system enhancements and upgrades for eRA software and other office applications.
- **Maintains open communication with supervisor providing regular updates on project milestones anticipated challenges and completion timelines.
- **Develops refines and maintains comprehensive user guides and training resources.
- **Facilitates and presents training sessions tailored to various user groups.
- **Provides backup support to the Helpline staff as needed.
- Other duties as assigned.
Minimum Qualifications
Education and Professional Work Experience
- Possession of a baccalaureate degree in Business Data Science Management Information Systems Information & Computer Science or related field and 3 year(s) of progressively responsible professional experience in business analysis; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Knowledge Skills and Abilities
- Considerable working knowledge of principles practices and techniques in the area of data analysis as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with managing complex data systems.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software and proficiency in Microsoft Office applications SQL databases GIS Software and Programming Tools.
- If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
Supplemental Minimum Qualifications- Proven ability to assess document and analyze current and future business processes.
- Skilled at eliciting analyzing documenting and managing functional and non-functional requirements.
- Ability to work effectively both independently and collaboratively in a team environment.
- Demonstrated ability to understand collect and analyze data to identify trends and recommend system improvements.
- Demonstrated interpersonal skills to communicate and collaborate with team members and stakeholders effectively to resolve issues.
- Demonstrated ability to conduct training for varying group sizes online and in person.
- Demonstrated proficiency in office software to create documents presentations and spreadsheets.
Desirable Qualifications
- Working knowledge of principles practices and techniques in managing electronic information and/or research administration.
- Working knowledge of applicable federal and state laws rules regulations theories and systems associated with research administration.
- Working knowledge of administrative policies/procedures of a public/private institution of higher education.
- Working knowledge of SQL Jira myGRANT InfoEd Cognos eProtocol and/or Topaz systems.
- Certifications in Business Analytics that validate analytical technical and strategic capabilities.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.)
NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
IC
Employment Type
Full-Time
