Program Coordinator, STEM Indigenous Academics
Program Coordinator, STEM Indigenous Academics
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Job Description
COVID 19 On-Campus Requirements
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.
About Queens University
Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Director of Indigenous Futures in Engineering the Program Coordinator STEM (Science Technology Engineering and Mathematics) Indigenous Academics has a primary focus on introducing new Indigenous STEM degree students to campus life at Queens University and facilitating successful transitions into and throughout their university experience. The Program Coordinator works as part of a team of professional and student staff from the faculties of Arts and Science Health Sciences and Engineering and Applied Science alongside the Four Directions Indigenous Student Centre to design deliver and evaluate a range of educational interventions orientation and transition programs and specialized services for Indigenous undergraduate STEM degree students at Queens. Using current research and best practices the Coordinator is responsible for the planning development implementation and evaluation of programs and services related to first-year student orientation as well as social cultural and academic transition programs and opportunities to support student development wellness retention and success.
The schedule for this position requires the incumbent to work outside normal business hours such as evenings and/or weekends and occasionally travel overnight when conferences and other special events are outside Kingston adjusting weekly work hours to meet program needs.
In order to address the unique needs and concerns of Indigenous students this opportunity is open only to qualified individuals who are able to verify their own Indigenous citizenship in accordance with the universitys Interim Policy on Hiring of Indigenous Specific Positions.
Job Description
KEY RESPONSIBILITIES:
First-Year Student Orientation and Transition
Engage with prospective students from STEM degree programs throughout the admissions conversion process.
Develop and execute a communication strategy to all incoming Indigenous STEM students and stakeholders about orientation programming including management of websites related to the program.
Ensure all programming is inclusive and accessible meeting the diverse needs of students.
Apply principles of equity diversity and inclusion in all programming to build more inclusive environments for target students.
Coordinate the planning and execution of new and first-year student orientation programs for incoming students and their family members ensuring collaboration with relevant stakeholders including the three STEM faculties Student Affairs departments Residence Life Orientation Roundtable and other campus and community partners.
Coordinate logistics of Orientation events including scheduling securing venues/event sites ordering food and transportation coordinating campus partner and external speaker arrangements and A/V and equipment.
Conduct risk assessments file OCASP plans and develop contingency plans.
Develop and deliver information sessions for parents and family members.
Evaluate training and programming; make recommendations for improvements to the Director
Student Academic Development Services
Coordinate and administer the tutoring program course review sessions conference planning student travel and Research Experience Program.
Plan and manage the logistics of events workshops and training programs including virtual and in-person formats. Attend or facilitate events and sessions as appropriate.
Serve as the primary contact for students faculty and staff with questions about events and programming.
Assess program effectiveness using established metrics and provide recommendations for improvements.
Support promotional and marketing efforts including designing print and electronic communications (e.g. posters website social media brochures handouts).
Acts as a contact for students faculty and staff who have questions about events and programming.
Conducts event and programming assessment providing recommendations for methods to employ in analysis.
Collaboration and Community Engagement
Build and maintain relationships with campus and community partners to enhance orientation and transition programming
Maintain active visibility and engagement with the Indigenous STEM student population.
Collaborate with Indigenous student services STEM-based faculty student services and other student-focused departments to ensure effective communication and partnership
Departmental and Administrative Duties
Provide work direction for student staff including tutors: draft contracts establish priorities schedule if necessary and define roles.
Assist with recruiting hiring and training student staff and unpaid student leaders in collaboration with other on-campus units and colleagues as required.
Prepares reporting as required in consultation with the Director InEng including annual work plans.
Represents the program as delegated by the Director InEng on relevant committees and working groups.
Develop and tracks annual program budget(s) under the guidance of Director InEng.
Maintain current knowledge of best practices theories and research in student development and participate in relevant professional associations and conferences.
Other duties as identified by the Director in support of the department.
REQUIRED QUALIFICATIONS:
Must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks. Applicants are required to provide information to verify their Indigenous identity and will be expected to elaborate on the written information if invited to an interview.
University degree in a relevant discipline.
Several years (3) of related experience.
Experience in event planning/coordination project management and/or program leadership.
Experience in leadership development planning and implementing educational programs volunteer programs or similar activities.
Experience in workshop design delivery and evaluation preferably in a post-secondary setting.
Experience in advising coaching and/or educating young adults or post-secondary students.
Training and experience in volunteer management an asset.
Satisfactory Criminal Records Check and Vulnerable Sector Screening required.
Knowledge of Queens University and the opportunities available to its students is an asset.
SPECIAL SKILLS:
Interest and demonstrated skills in program development evaluation and enhancement.
Excellent interpersonal oral and written communication skills including assertion and tact. Ability to use these skills and cross cultural sensitivity in working with students staff faculty and community partners throughout all stages of the program.
Demonstrated group presentation skills.
Ability to exercise sound judgement.
Demonstrated ability to recognize and respond to diverse students issues and needs (e.g. across social identities levels of ability and learning styles); commitment to intercultural development.
Ability to work independently and collaboratively and to respond professionally to difficulties knowing when to consult with others.
Excellent computer skills including word processing spreadsheets and other software application programs with the ability to adapt to emerging technologies.
DECISION MAKING:
Ability to distinguish between circumstances in which decisions can be made independently and those where consultation is needed.
Excellent judgment and decision-making skills to allow the assessment of needs available resources and capabilities to resolve issues.
Determine in consultation with others the best strategies for promotion of the programs and recruitment of participants.
Contribute to determining the most effective ways to design deliver and present programs.
In consultation with the Director make decisions regarding student employee recruitment training assessment and evaluation of performance.
Contribute to decisions about establishing priorities setting goals long-term planning and program development.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI persons. In accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .
Required Experience:
IC
Employment Type
Full-Time
