Office Administrator

Fujifilm

Posted on : 06-07-2025

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1 Vacancy

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Job Location

Durham - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 06-07-2025

Job Description

Position Overview

This position is intended to provide administrative assistance for the Durham NC office location. Also acts as an assistant for the Executive leadership for necessary functions within the location.

Company Overview

At FUJIFILM Healthcare Americas Corporation were on a mission to innovate for a healthier world and we need passionate driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging enterprise imaging endoscopic and surgical imaging as well as in-vitro diagnostics.

But we dont stop at healthcare; our Non-Destructive Testing (NDT) team harnesses advanced radiography solutions to keep transportation infrastructure aerospace and oil and gas assets safe and running smoothly.

Ready to innovate collaborate and make a difference Join us and bring your big ideas to life while working in a dynamic flexible environment that fuels your creativity and drive.

Our headquarters is in Lexington Massachusetts an inspiring healthcare research hub in a historic town.

Fujifilm is globally headquartered in Tokyo with over 70000 employees across four key business segments of healthcare electronics business innovation and imaging. We are guided and united by our Group Purpose of giving our world more smiles. Visit: Description

Duties and Responsibilities:

Manage/log account payable invoices as needed for the office.
Support of managers and HR with daily task/inquiries.
Manage office email distribution lists.
Assist with onboarding of new hires and new contractors/temps (create employee badges create information packets etc.).
Manage key fobs and employee/contractor office access.
Facilitate all office fire and evacuation drills and revise/implement evacuation plans/policies as needed; participate in and help manage safety committee.
Handle travel/hotel arrangements for visitors/customers as needed.
Candidate interview coordination for managers as needed (hotel accommodations travel arrangements etc.).
Coordinate and schedule all internal/customer trainings and meetings daily (maintain calendar set up rooms order catering update hotel discounts/websites for trainers etc.).
Order necessary office supplies.
Organize events/initiatives approved by management.
Handle all FedEx inbound/outbound deliveries; as required deliver or coordinate delivery of packages and other correspondence within the office or to other Fujifilm offices.
Maintain appropriate supplies in the pantries and coordinate with any vendors.
Assist with concerns and emergency issues by placing a call to vendor building management etc.
o Follow up on facility work orders.
o Liaison for all vendors/facility management.
Screens incoming calls answers routine inquires receives visitors and routes incoming mail.
Other duties may be required as needed.
Comply with all applicable U.S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements applicable ISO 13485 standard requirements and all other applicable laws regulations and standards.

Qualifications:

A bachelors degree is preferred.
Strong verbal and written communication skills; professional presence.
Strong attention to detail and ability to manage multiple projects simultaneously.
Strong experience with word processing spreadsheets and other types of online or proprietary reporting programs; ability to quickly learn new software or processes.

Desired Requirements

Experience negotiating with vendors or other providers.

Physical requirements:

The position requires the ability to perform the following physical demands and/or have the listed capabilities:
The ability to sit up 75-100% of applicable work time.
The ability to use your hands and fingers to feel and manipulate items including keyboards up to 100% of applicable work time.
The ability to stand talk and hear for 75% of applicable work time.
The ability to lift and carry up to ten pounds up to 20% of applicable work time.
Close Vision: The ability to see clearly at twenty inches or

Travel:

Occasional (up to 5%) travel may be required based on business need.

In the event that COVID-19 vaccine mandates issued by the federal government or by state or local government become effective and enforceable the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19 absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.

Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities including complying with vaccine requirements.

For all positions the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.

In compliance with the ADA Amendments Act should you have a disability that requires assistance and/or reasonable accommodation with the job application process please contact the Human Resources department via e-mail at . Additionally the affirmative program/plan is available for review upon formal request by employees and applicants for employment in the Human Resources office during regular office hours.

EEO Information

Fujifilm is committedto providing equal opportunities in hiring promotion and advancement compensation benefits and training regardless of nationality age gender sexual orientation or gender identity race ethnicity religion political creed ideology national or social origin disability veteran status etc.

ADA Information

If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to our HR Department ( or ).

Required Experience:

Unclear Seniority

Employment Type

Unclear

Company Industry

Department / Functional Area

Administration

Key Skills

Apply Now

About Company

Fujifilm

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Office Administrator

Fujifilm

Job Description

Position Overview

Company Overview

EEO Information

ADA Information

Employment Type

Company Industry

Department / Functional Area

Key Skills

About Company

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