Bookkeeper & Admin Assistant

Ascent is an engineering consultancy that supports the Australian Defence Force by supplying them with expert engineering contractors specialising in Guided Weapons and Explosive Ordnance.

(Yes it actually IS rocket science!)

We believe in hiring smart people nurturing their ideas and giving them the opportunity to make a tangible and value-driven difference to the defence industry and are looking for someone to keep our spreadsheets aligned our invoices sent and our office zen even when things are flying at Mach speed.

Here is what you will typically be working on:

Bookkeeping & Payroll Duties

• Assisting with accounts payable and receivable
• Bank credit card and expense reconciliations
• Managing Cost Centres and Budgets
• Supporting external accountants with reporting and compliance
• Maintaining accurate financial records using Xero

Office & Admin Support

• General administration and document wrangling
• Travel and event logistics support
• Supporting procurement and supplier liaison
• Keeping our digital (and physical) filing cabinets in top shape
• Helping keep our culture positive efficient and just a little bit quirky
• Keeping the office stocked tidy and humming along

Youre our kind of person if you:

• Find joy in getting things organised and running smoothly
• Have high personal integrity youre the kind of person others can trust implicitly
• Take initiative and dont wait to be told what needs doing
• Are comfortable in a workplace with personality ours comes with banter memes and the occasional (harmless) pranks. A thick skin and a good sense of humour will serve you well.

The skills and qualities we are looking for are:

• Cert IV in Bookkeeping or similar (highly regarded)
• Xero experiencecomfortable navigating accounts payroll reconciliations etc
• Employment Hero experienceparticularly for HR admin and payroll
• At least 2 years experience in bookkeeping office admin or office management
• Working knowledge of Australian payroll superannuation and ATO reporting requirements
• High attention to detail and comfort working with confidential info
• Proficiency with Microsoft Office (especially Excel and Outlook)
• Ability to juggle competing priorities and manage your own time effectively
• Confidence to work both autonomously and as part of a team
• Experience supporting a distributed or remote team
• Understanding of the Defence industry or compliance-heavy sectors
• A love of labelling things colour-coded spreadsheets or a tidy inbox (we see you )

If you think you might be the dynamite bookkeeping and admin support we need (see what we did there) go ahead and apply we look forward to meeting you!

Please address your applications to Celanie Meyer and include

• A copy of your resume
• Cover letters are optional but highly encouraged

Whilst applications must be made online enquiries are welcome via email:

PS Unsure whether Ascent is the right fit for you Heres what makes the A-Team extra special:

• Prime office location: Situated in Adelaides heart of technology and innovation Lot Fourteen you couldnt ask for a more convenient spot. Did we mention it has bottomless coffee facilities as well
• Opportunities for growth: We hire extraordinary people and provide them with the means and opportunities they need to develop their skills and perfect their craft.
• Close-knit team: Despite being a nationally dispersed team we are a supportive and collaborative unit that has each others backs and celebrates each others wins.
• Fostering Innovators: We foster a culture where our people are keen to contribute their ideas we are all innovators.
• Work/Life Balance: Its a buzzword but we mean it. We care that you are meeting expectations not how many hours you work.

PPS The fine print things you should know:

• The role is subject to a 6-month probation period
• The recruitment process will potentially include a short quiz test or assignment
• You will have to be able to supply at least 2 contactable relevant references as part of your application
• You will have to be able to work from our fabulous office space in Lot Fourteen Adelaide
• Only shortlisted candidates will be contacted. If you have not heard from our recruitment team in 21 days your application was not shortlisted
• Due to the classified nature of the work we perform a Defence Security Clearance and eligibility to access International Traffic in Arms Regulations (ITAR) controlled equipment and data is mandatory. You must be an Australian Citizen to apply for a Job with Ascent and be able to comply with ITAR regulations.