Donor Support Coordinator
Donor Support Coordinator
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USD 39200 - 53900
1 Vacancy
Job Description
George Fox Universitys Advancement team is looking for a highly motivated individual to join their team as the Donor Support Coordinator and provide essential support to the department in achieving its goals and initiatives.
About the Job:
As part of the Donor Relations team within Advancement the Donor Support Coordinator oversees the documentation and tracking of gift and scholarship agreements and manages donor acknowledgments while supporting grant reporting and special stewardship projects.
Job responsibilities include but are not limited to:
- Providing stewardship support for individual donors grantors and estate donors (35%)
- Coordinating thank-you process for all donors across campus programs.
- Requesting timely thoughtful thank-yous from the President and VP of Advancement ensuring their completion.
- Notifying deans of gifts to their divisions and requesting thank-yous according to best practices.
- Following up with the Presidents Office investment team and alumni team to confirm acknowledgments are completed and records are properly entered.
- Assisting with annual scholarship report project (5%)
- Maintaining scholarship donor records in database for accurate reporting.
- Integrating financial aid recipient data with donor data and organizing it for report templates.
- Assisting with grant reporting (30%)
- Entering grant reporting schedule into Smartsheet and following up with PIs to track reporting progress.
- Coordinating communication between grant consultants PI and CFR office.
- Assisting in writing and sending grant acknowledgment letters.
- Ensuring timely and accurate completion of all gift documents (30%)
- Assisting in documenting Gifts and Scholarships with the Operations team.
- Coordinating Planned Gift documentation and processing with the Finance Office.
- Documenting storing and updating Pledge forms Scholarship agreements and Planned Giving documents when needed.
- Routing and tracking documents for required signatures.
- Providing relevant information and documents needed for Gift Officers donor visits.
- Communicating effectively and courteously with others including employees students and the public in a spirit of teamwork respect and customer service.
- By actions words and lifestyle be a Christian role model to students whether through casual contact or in a formal supervisory role.
- Demonstrated experience working cross culturally with respect appreciation and humility.
- Other duties as assigned.
Were looking for candidates who have:
- An Associates degree or equivalent experience.
- A minimum of three years of administrative support experience.
- Attention to detail and fortitude for completing assigned tasks.
- Excellent aptitude for managing multiple tasks with competing deadlines.
- Superb professionalism and people skills.
- A resilient and adaptive attitude that is results-oriented.
- An ability to collaborate across teams and divisions to deliver a good product.
- Experience with project management software is a plus.
- Excellent MS Office Zoom and other applicable software skills.
- Excellent communication skills.
- Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore only applicants who do not require sponsorship for employment visas now or at any point in the future should apply.
- A commitment to the Universitys Theology of Racial and Ethnic Diversity.
- A desire to work with a diverse community of students and employees who represent various cultures backgrounds abilities ethnicities political views and expressions of Christian faith.
- A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.
Job information:
- Hours Per Week: 40 hours per week
- Primary Work Location: Newberg Campus
- Working Conditions: That of a normal office environment.
- Supervisor: Director of Donor Relations
George Fox University has been transforming students lives for over 125 years. We are a Christ-centered community that prepares students spiritually academically and professionally to think with clarity act with integrity and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first with Christ at the center of our work embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.
Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the universitys mission as described in the Statement of Faith and Community Lifestyle Statement on our website.
As a Christ-centered community George Fox University is an institution that values diversity as an essential dimension of Gods design for human communities. In seeking to become a more inclusive community we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.
What is most appealing about working at George Fox University
- Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures praying with staff members and students at work and helping to make an impact on the world in a way that promotes Christian values.
- Unapologetically Christian: As a university we have an enduring commitment to Christ his kingdom and the truth of Gods Word.
- Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
- Equip students for kingdom work: You can be a part of helping students discover their callings at which they will be able to glorify the kingdom of God just as they have seen you do.
For your personal well-being we offer:
- A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
- Wonderful Christian peers and a vibrant student population.
- A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
- Free Fitness Center membership.
- Free parking.
- Rich employee benefit package.
Application Procedures - kindly apply only through this website
When completing the online application please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:
- Letter of Interest
- Curriculum Vitae (CV) or Resume
- Other supporting materials may be requested at a later stage of the review process.
Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.
We invite you to Be Known at Oregons largest private and nationally recognized Christian University!
**This position is subject to close at any time regardless of the date on the posting.
**Have questions or need assistance with our application process Contact
Equal Employment Opportunity Policy
The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex age race color marital status national origin disability veteran status or any other status to the extent prohibited by applicable local state or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship including promotion pay training classification performance reviews discipline and termination.
George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the universitys faith statement and its statement of community responsibilities. Within the context of this agreement and commitment employment opportunities are otherwise available to all persons on the basis of their experience and skills.
In the recruiting process the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the universitys workforce to better match their availability in the labor market. Hiring decisions are based on the applicants qualifications as they relate to the needs of the position.
Required Experience:
IC
Employment Type
Full-Time
