Student Success Advisor

Type of Appointment: Full Time Probationary

Job Classification:Student Services Professional II

Anticipated Hiring Range: $5083 per month

Work Schedule:Monday - Friday 8:00am - 5:00pm


THE DEPARTMENT:

The Office of Student Success provides leadership for multiple units focused on meeting the needs of Cal Poly Pomonas diverse student body. The Office of Student Success oversees the coordination of academic advising initiatives to achieve shared goals and the development and implementation of academic intervention programs to help students make timely progress toward degree completion. Student Success provides oversight for academic and student success as related to academic policies university advising academic-related initiatives and strategic planning. The office handles student petitions related to academic issues including general academic petitions retroactive withdrawals grade appeals academic renewal and records the completion of culminating experiences. Student Success provides oversight for University Advising the Bronco Advising Center Student Communication Advising Technology Undeclared Advising Early Alerts Programs Graduation Pledge Programs the Early Start Program the Learning Resource Center; Bronco Tutoring; First Year Experience (FYE); Science Technology Engineering and Mathematics Students United to Create a Community for Engineering and Science Success (STEM SUCCESS); Reading Advising and Mentoring Program (RAMP); and the University Writing Center. The office of Student Success collaborates with Academic Program Enrollment Management Services and College leaders to support students in meeting their academic goals.

DUTIES AND RESPONSIBILITIES:

Student Advisement

• Provide timely focused and holistic advising to students to ensure that they stay on track to graduation and are able to successfully navigate university policies and procedures to meet their academic and career goals.
• In alignment with the institution-wide advising strategies utilize a combination of high-level analytical and interpersonal skills as well as independent judgment when developing effective and creative solutions to student problems.
• Work with students (and parents when appropriate) using strong communication skills to explain complex university policies identify student needs and provide direction in helping students obtain resources and navigate challenges.
• Provide one-on-one group and online advising to a broad range of students including but not limited to freshmen through seniors in advisors caseload students who are in academic difficulty CA Promise students and/or students who have been identified e.g. via early alerts or graduation initiatives as needing interventions. Place and remove registration holds.
• Partner with the Office of Student Success on early alerts strategies and interventions including advising campaigns progress reports success markers and GI 2025 campaigns.
• Participate in Special Projects such as Summer Completion student re-enrollment etc.
• Develop and deploy resources and strategies that are specific to the Colleges students needs.
• Collaborate with a broad range of institutional partners including College Associate Deans Department Chairs faculty and staff as well as the Office of Student Success the Bronco Advising Center University Advising the Registrars Office and staff from supplemental advising programs (including Athletics International Center Kellogg Honors College and CA Promise program) to provide support to students.
• Use e-advising tools including CPP Connect (scheduling note-taking planner etc.) Degree Progress Report curriculum sheets roadmaps Schedule Builder semester conversion tools and others to advise students and educate them on academic planning.
• Maintain current knowledge of academic admission and registration policies and procedures.
• Provide accurate and timely maintenance of student petitions.
• Be prepared and able to serve students in various modalities.
• Be able to work in a hybrid environment align with the CPP Telecommuting Program principles and practices and the specific Academic Affairs standards of excellence and divisional values.

Campus and College Programs and Projects

• Serve as an active member of the College and University advising community.
• Regularly participate in Academic Advisor Council and attend its meetings as well as advisor trainings webinars and workshops.
• Participate in supplemental advising committees and working groups as appropriate.
• Serve as an active member of the College-based Student Success Team if requested by providing expert knowledge to identify and explore solutions and interventions. Implement interventions to improve student outcomes.
• Serve as liaison to one or more academic departments to provide updates on procedures and policies as well as review curriculum information to be communicated with students.
• Provide professional advice to department chairs and faculty regarding student issues.

Documentation and Reporting

• Provide robust documentation of advising interactions interventions and programming via CPP Connect and other available tools. Summarize all information in annual reports and provide data-informed recommendations for improvements.
• Utilize reporting tools such as CPP Connect (EAB) Data Warehouse and Tableau to identify students in need of support and track progress toward improving their academic outcomes.

QUALIFICATIONS:

• Bachelors Degree - Equivalent to graduation from a four-year college or university in one of the behavioral sciences public or business administration or a jobrelated field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a yearforyear basis.
• Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a jobrelated field may be substituted for one year of the professional experience. and
• Knowledge and Abilities: Working knowledge of the practices procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect compile analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural multisexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty CSU administrators student organizations private and public agencies and others in committee work and student advising and community contacts; and rapidly acquire a general knowledge of the overall operation functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.

PREFERRED QUALIFICATIONS:

• Working knowledge of the practices procedures and activities of the programs; ability to collect compile analyze and evaluate data and make verbal or written presentations based on these data; ability to interpret and explain complex policies and procedures to students parents and faculty members in a highly professional manner.
• Masters degree. Familiarity with the CSU system.
• Experience in higher education in student services.
• Experience in academic and/or career advising. General knowledge of the methods and problems of organizational management research and interview techniques; ability to interpret and apply program rules/regulations use initiative in planning work assignments and in implementing long- range program improvements; obtain factual and interpretative information through interviews; reason logically; ability to plan develop coordinate supervise and organize programs and activities; ability to interact with a diverse student population faculty staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; ability to establish and maintain cooperative working relationships with a variety of individuals.
• Excellent verbal and written communication skills ability to acquire knowledge of the campus procedures and activities and the overall organization is required.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to theCalifornia State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to theCalifornia State University Background Check Policy.

CSU Classification Salary Range

This position is part of the Academic Professionals of California bargaining unit 4. The CSU Classification Standards for this position are located on theCSU Classification Standards website. The CSU Salary Schedule is located on theCSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5083 and maximum $7228 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go theI-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to theAuthorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to theConflict of Interest policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at theCalifornia Child Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at theCal Poly Pomonas Annual Security ReportandCal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see thePay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at. For more information go toEmployment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visitCal Poly Pomonas Employment Noticesweb page.