Executive Assistant
Executive Assistant
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Job Description
Job description
Location: Remote (Work from Anywhere)
Date: The expected start window for this position is within July 2025
Working Hours: Part-Time (5 hours per day)
Time Zone: Should be in or willing to adjust to US time zone working hours
Are you an Executive Assistant looking to join a studio crafting large-scale software that drives business growth and users love
At Make were proud to have created award-winning software thats been used by billions of people with 25 featured placements in the App Store and Google Play. Our clients have real end users and real challenges and they view us as trusted advisors and thought leaders. Beyond email triage and calendar mastery this role exists to create a seamless proactive support system that safeguards sensitive information and delivers a world-class experience to our clients and partners.
If you have a genuine enthusiasm for software and thrive in environments that encourage creativity self-management and a strong focus on culture we want to hear from you!
Job requirements
What Youll Do
Own our Co-Founders inbox management triaging high volumes of email drafting responses and ensuring timely follow-up with prospects clients and others
Coordinate meetings end-to-end proactively scheduling and confirming appointments with internal and external stakeholders
Serve as the first line of communication maintaining a professional warm and responsive presence on behalf of our leadership
Identify and implement process improvements including recommending and using AI tools to reduce manual administrative work
Maintain strict confidentiality protecting company and client information at all times
Act as a trusted partner anticipating needs suggesting next steps and reducing the mental load on the Business Development team
What Youll Bring
Demonstrated experience as an Executive Assistant or in a similar administrative role supporting leaders
Proficiency with email and calendar management tools (Gmail Google Calendar etc.)
Comfort using AI productivity tools and learning new technologies quickly
Clear written and spoken English with excellent communication skills
Professionalism in client-facing interactions and phone outreach (US familiarity preferred)
Strong organizational skills and a proactive mindset
High trustworthiness discretion and resourcefulness
About Make ()
Make is a design and engineering agency based in Texas with team members worldwide. Were proud to have created award-winning software that has been featured in TechCrunch Mashable US Weekly CBS News Texas Monthly and The Today Show. A multi-disciplinary team of engineers and designers we are passionate about creating world-class software that people enjoy using. At the end of the day more than our work life its our lifes work .
We are a team of talented individuals who take ownership of the entire project beyond their own craft. We value proactive communication autonomy and initiative. Youll be joining a team of Managers of Onepeople who set their own direction identify what needs to be done and dive in without waiting for permission .
Were not only passionate about our craft but also about our culture. We deeply believe that work is purposeful and that culture is one of the most important parts of any team. Our culture informs our decisions sets our standards and guides our interactions .
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Employment Type
Part-Time
