Assistant, Office Services
Assistant, Office Services
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial team-oriented and ready to innovate. We work seamlessly across practices offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
Our Los Angeles California office is seeking a temporary Office Services Assistant to deliver office support services to internal and external clients. This position requires a dependable candidate who is a self-starter with the ability to provide a high-level of customer service. This position requires strong communication and interpersonal skills and will be expected to interact with lawyers staff and guests of the firm. The role will require presence in the Los Angeles office Monday through Friday. Regular work hours for this position are 8:30 AM 5:00 PM.
Responsibilities include but are not limited to:
Coordinate intake retrieval transfer and destruction of records stored both onsite and in off-site storage facilities in accordance with Firm policy and procedures
Sort process and deliver incoming and outgoing mail distribute and pick-up internal mail and deliver internal packages
Operate multi-functional copiers to complete larger-scale duplicating scanning and printing
Monitor and respond to phone email and other requests for general office needs
Assist with office moves equipment delivery box moves and new hire set-ups
Prepare Conference Center facility by performing tasks including conference room setup/breakdown as required (tables chairs AV equipment beverages food snacks etc.) and light household cleaning after events
Maintain cleanliness and inventory of conference rooms cafe coffee bars visitor offices and other common areas
Coordinate and oversee vendor deliveries
Monitor supply rooms to ensure inventory items are stocked neat and orderly
Some physical requirements (lifting up to 40 pounds pushing carts floor runs etc.)
Perform additional duties as assigned by supervisor or requested by internal clients including preparing space for firm events and special projects
Qualifications:
- Minimum of one year relevant experience preferred
- High school degree or equivalent
- Proficient computer skills
- Customer service driven individual with excellent verbal communication interpersonal skills and positive attitude
- Attention to detail and the ability to work in a fast paced environment while maintaining a calm demeanor
- A high regard for confidentiality is essential
Employees are entitled to compensation commensurate with skill and experience. The hourly rate for this position in the Los Angeles market is expected to range between $25 and $30. This range represents the firms good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Hourly rates in other markets will vary depending on market data.
Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you your health and your family. Benefit packages include access to three medical plans dental vision life and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firms health and welfare benefits above we offer a competitive paid time off plan which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application please contact . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Employment Type
Full-Time
