Program Administrative Assistant (Pending Union Approval)

Job Title: Program Administrative Assistant (Pending Union Approval)

Status: Regular Part-Time (Unionposition)

Vacancies:1

Wage:$25.95/hr - $29.76/hr (starting $25.95/hr)

Grid:10

Hours: 8

Schedule: Saturday & Sunday- 9:15am -1:15pm

Date Posted:July 3 2025

Closing Date:Open Until Filled

Please note that internal applicants must apply byJuly 10 2025. Internal applications received after this date will not beconsidered as internal and seniority will not apply. Position will remain openuntil filled.

The Opportunity:

The Program Assistant departments in a range of program support tasks. These include including collecting typing editing program correspondence tracking program expenses checking and tracking supplies and inventory booking clients for information sessions workshops or individual appointments the maintenance of staff timesheet records and assisting with client follow up and surveys.

The key areas of responsibility are:

• Types and edits program correspondence including reports and other documents;
• Book clients for information sessions workshops and individual appointments;
• Assist with program promotion to community services the media and DIVERSEcitys programs;
• Assist with recruitment and intake for program;
• Assist with setting up rooms and resources materials;
• Assist with client follow-up;
• Compile and organize program statistics files and resource materials;
• Check supply inventories order and purchase program materials with approval from Manager;
• Perform opening and closing office procedures;
• Attend and/or assist in organizing program events;
• Participate as a positive and cooperative team member attend meetings and participate in Society committees and events as required and /or directed;
• Adhere to Policies and Procedures and Personnel Policies Procedures and Practices of the Society.

Qualified candidates will possess:

• Certificate in Office Administration and a minimum 1-year experience in an office environment; or an equivalent combination of education training and experience;
• Strong written and spoken English communication skills;
• Excellent computer and Internet skills (advanced knowledge of MS Office Excel and other databases) with a typing speed of 50wpm;
• Competency with office equipment procedures and business communications;
• Professional telephone manners and interpersonal skills;
• Ability to work cooperatively within a team have excellent organizational and time management skills.
• Cross cultural competency.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy the provisions under Article 13.5 Recall of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

To apply please upload your resume and cover letter asseparate attachments. As part of the application process you will beprompted to complete a short questionnaire. Please ensure all questions areanswered.

This position is not available for sponsorship onlycandidates legally entitled to work in Canada can be considered.

To view all opportunities at DIVERSEcity visit INFORMATION:

This position is based in our Surrey office and isin-person services. DIVERSEcity has implemented new safetyprocedures for in-office and in-person work to view our safety plan pleasevisit will be provided with the training and equipment to safely carry outtheir duties ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to allcandidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encouragesapplications from people of all gender identities and expressions persons withdisabilities Indigenous peoples and visible minorities. Persons withdisabilities who anticipate needing accommodations for any part of theapplication and hiring process may contact our HR department at(). Any personal information provided will be maintained inconfidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registeredcharity devoted to helping newcomers. For 40 years we have focused on providingspecialized services newcomers to find employment learn English find housingdeal with family challenges work through mental health issues and accessmedical care. DIVERSEcity is a client-centred organization committed to qualityand accountability. We value growth respect integrity and learn more about DIVERSEcity visit us at thank all applicants for their interest in thisopportunity; however only those selected for an interview will be contacted.