Executive Assistant
Executive Assistant
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$ 96000 - 116000
1 Vacancy
Job Description
About Index Exchange:
Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. As a trusted partner and ally we connect leading experience makers with the worlds largest brands to ensure a quality experience for consumers.
Were a proud industry pioneer with over 20 years of experience accelerating the ad technology evolution. With our radically transparent business practices and dedication to total market efficiency were committed to upholding the integrity of the programmatic ecosystem at large.
Whats it like to work at Index
Index is an exciting and fast-paced place to work. Youll be able to feed your ambition lean into trust and transparency and feel genuine support from your colleagues. Were built on our core values and live them each day. Theyre not just buzzwords.
We pride ourselves on our independence and openness not only in our technology but in our teams too. Our diverse and inclusive culture celebrates how we can leverage our unique differences to help drive Index forward.
We have more than 550 Indexers around the globe dedicated to building a safe and transparent marketplace that provides a trusted experience for consumers and were looking for talented professionals to help take us to the next level.
Are you ready to join the programmatic evolution
We are seeking a New York-based Executive Assistant to support both our CEO and CFO. This is a high-visibility fast-paced role that requires impeccable discretion strategic prioritization and an ability to anticipate the needs of two key executive leaders. The role also includes occasional coordination of in-office events and high-level stakeholder interactions both internal and external.
The EA is a strategic partner for our executive leaders proactively anticipating needs and issues and streamlining and organizing schedules travel and team projects. The EA will be tuned into the business operations and priorities of the leaders they are supporting and facilitating administrative tasks and operations on their behalf.
Heres What Youll be Doing:
- Proactively manage the CEO and CFOs calendars to optimize their time and efficiency handling all scheduling details to enable them to operate at a strategic level. Leverage strong administrative and organizational skills to directly support business objectives and enhance executive performance.
- Prioritize conflictingneedshandle matters expeditiouslyandproactivelyand follow through on projects to successful completion.
- Direct monitor and contributeto project management;track and drive completion of key deliverables proactively following up on outstanding items as an extra layer of transparency on pending projects for follow-up and execution; identify potential issues for escalation.
- Intuit the dynamics of the team and seamlessly step into and out of workflows across the company time zones and travel schedules.
- Manage logistical and administrative support for meetings. This includes having working knowledge of the technology in the offices and the workflow tools (Microsoft suite of products video conferencing tools and Confluence).
- Coordinate complex travel itineraries and manage expenses diligently and on time.
- Plan coordinate and support in-office events in collaboration with the workplace community and EA teams. These events are both internal as well as external and can include planning everything from guest office access to catering to IT needs.
- Be trusted to access confidential information with complete integrity operate withanelevated levelof self-motivation and provide candid and collaborative feedback.
- Collaborate closely with the broader Executive Assistant team to ensure seamless executive support across the business.
Heres What You Need:
- Strong work tenure:4 years of executive-level support.
- Experience in a fast-paced environment requiring a high degree of sensitivity detail-orientation responsivenessandorganization.
- Governed by a strong proactive approach taking the initiative where appropriate and looking beyond the immediate ask to anticipate future needs or requirements and workthrough them resourcefully.
- Organized but flexible with the ability to anticipate change and to react efficiently and quickly.
- Self-directed:Able to determine priorities make decisions and manage time well. That said not afraid to ask questions andaskfor help when needed.
- Takepride in exhibiting a high degree of accuracy and great attention to organizer withtheability to create processes that simplify tasks.
- Effective communication skills in English both written and verbal.
- Techsavvy - existing knowledge of computer programs andtheability to quickly Office Suite(like Outlook and Teams)SlackConfluence/ wiki pages expense and travel software and project management programs.
- Team player with a high degree of ownership. Willing to step in where needed and help others.
- Some event planning and/or hospitality experience is a plus.
The base salary for this role is $96000 to $116000 USD. The total compensation package may vary depending on job related knowledge skills and experience.
Why Youll Love Working Here:
- Comprehensive health dental and vision plans for you and your dependents
- Paid time off health days and personal obligation days plus flexible work schedules
- Competitive retirement matching plans
- Equity packages
- Generous parental leave available to birthing non-birthing and adoptive parents
- Annual well-being allowance plus fitness discounts and group wellness activities
- Employee assistance program
- Mental health first aid program that provides an in-the-moment point of contact and reassurance
- One day of volunteer time off per year and a donation-matching program
- Bi-weekly town halls and regular community-led team events
- Multiple resources and programming to support continuous learning
- A workplace that supports a diverse equitable and inclusive environment learn more here
Equal employment opportunity
At Index Exchange we believe that successful products are built by teams just as diverse as the audience who uses them. As such we are committed to equal employment opportunities. We celebrate diversity of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or expression or veteran status. Additionally we realize that diversity is deeper than any status or classificationdiversity is the human experience. For those who show grit passion and humilityIndex will welcome you.
Accessibility for applicants with disabilities
Index Exchange welcomes and encourages individuals with disabilities to apply to work with us.
If you require an accommodation pleasesharethe details of your request and any information how we can assist you with thehiring recruiter when they contact you. Index Exchange will make reasonable efforts toensure accommodation requests are metthroughoutthe recruitment process.
Index Everywhere Index Anywhere
Our corporate headquarters are in Toronto with major offices in New York Montreal Kitchener London San Francisco and many other global cities. As a major global advertising exchange we are committed to operating as a tightly knit global team and embracing and empowering talent wherever our colleagues may be.
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Employment Type
Full Time
