Executive Assistant to the Executive Director of AWM Media and Conferences
Executive Assistant to the Executive Director of AWM Media and Conferences
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$ 24 - 26
1 Vacancy
Job Description
Job Details
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Description
Position Purpose:
The Executive Assistant will assist the Executive Director of AWM Media and Conferences with various administrative role is vital in ensuring the smooth functioning of the departments facilitating communication managing projects and handling confidential matters with discretion. This includes scheduling meetings creating and/or formatting documents managing payroll accounting tasks and much more. The ideal candidate will have strong organizational skills attention to detail and a heart for Christian ministry.
Essential Duties:
- Schedule meetings on behalf of the Executive Director and act as a gatekeeper for meeting invites.
- Attend meetings with various teams to take notes and provide summaries and action items to the team.
- Read organize and respond to emails on behalf of the Executive Director.
- Place internal ministry tickets and requests (helpdesk tickets print requests license requests etc.)
- Manage timesheets and time-off requests for the Executive Directors topline.
- Assist in entering PRs in Sage accounting software to pay vendors and contractors.
- Assist in planning and executing special events and parties for departments under the Executive Director within budget.
- Ensure internal document structures and other internal workflows adhere to defined departmental standards.
- Post internal department leadership assignments on SharePoint.
- Update the organizational chart & engage in the hiring process scheduling interviews checking references and updating job descriptions as needed.
- Assist in tracking and recording employee performance.
- Assist with the management of monthly and annual budgets for the departments under the Executive Director on behalf of the Executive Director and make recommendations. (Using Martus software)
- Coordinate all billing finance and expense items for the Executive Director; approve bills obtain appropriate approvals; and prepare purchase requests for payments. (Using SAGE Intacct software)
- Review internal documents for grammar brevity clarity and professionalism on behalf of the Executive Director including project charters scope statements cost/benefit analysis process improvement documents roadmaps etc. identifying gaps.
- Schedule meetings and appointments prepare rooms for meetings prepare agendas record meetings transcribe and distribute meeting notes and provide other general administrative support for the Executive Director.
- Faithfully represent the Executive Director in all organizational matters & team meetings.
- Attend all department team meetings distribute and communicate all relevant information to the team and follow up on action items as appropriate.
- Assist the Executive Director with other tasks as needed.
Qualifications
Knowledge Skills and Abilities:
- Strong administrative time management and organizational skills.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Excellent proficiency in Windows-based computer applications including Outlook Word Excel and PowerPoint.
- Strong interpersonal skills ability to work effectively with peers managers and across departments.
- Ability to prioritize tasks delegate when necessary and change direction quickly.
- Excellent problem-solving skills
- Ability to handle multiple competing directives leveraging the skills of other team members to prioritize and accomplish simultaneous objectives
- Ability to lead and participate in a complex collaborative team environment
- Excellent research skills and the ability to interpret data from various sources.
Requirements:
- Must have a personal relationship with Jesus Christ.
- Must sign the Statement of Faith.
- High School diploma or equivalent is required College Business Courses a plus.
- Charis Bible College graduate is preferred.
- Must demonstrate mature Christian behavior and have excellent people skills.
- Must pass all required checks.
Experience:
- 1 years experience in a collaborative professional business environment.
- 2-3 years of experience in supporting a leader as an Executive Assistant Administrative Assistant or supporting management in a non-profit organization is a plus.
- Compensation commensurate with experience.
We offer a comprehensive benefits package for full-time employees to include the following: MedicalDentalVisionPaid Time Off (PTO)Paid Holidays per year (10) Flexible Spending Account (FSA)-Medical/Dependent CareHealth Savings Account (HSA)Voluntary Life and AD&DShort Term DisabilityLong Term Disability403(b) Retirement PlanLife Assistance Program Accident/HospitalID Shield/Legal Shield and Telehealth
About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars in churches on radio and television by training others at Charis Bible College and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM we like to have fun and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve Gods people with Excellence Faithfulness and Integrity.
Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible
If so we are looking for someone faithful available willing to learn; and passionate about taking the Gospel Truth to the world.
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Required Experience:
Director
Employment Type
Full-Time
