OSP Support Specialist - Sponsored Agreements

Job Description

The Office of Sponsored Programs (OSP) is a division of the Office of the Vice President for Research and Innovation at Virginia Tech. OSP provides a comprehensive array of administrative support services to the university to help faculty and staff obtain and manage grants and contracts from external sponsors who provide the funding for the universitys research projects. OSP functions as a steward of Virginia Techs research portfolio and is responsible for ensuring that all research proposals and projects comply with federal and state laws and regulations the sponsors policies and terms and conditions and university policies and procedures.

Specifically this wage position will serve as part of the Sponsored Agreements Team which is responsible for the programmatic non-financial management of awarded sponsored research projects encompassing project management contract modifications and closeouts.

The position will be assigned tasks involving the closeout process including:

-Ensures timely award closeout in accordance with the terms of the award and completes closeout steps in internal systems.
-Communicating with principal investigator (PI) department staff OSP staff and other central office staff.
-Reviewing the award to determine if a revenue refund is required.
-Processing journal entries in the university financial system to remove overdrafts write off small balances or make indirect cost adjustment entries.
-Reconciling revenue and expenses.
-Monitoring and addressing all closeout issues with the Grants Management/Financial Management Post Associate.
-Completing process for termination of project funds.

The position will use tools such as Virginia Techs Banner Finance system My Journal system Hokiemart and several in-house systems as well as Microsoft Office Suite (Excel Outlook and Word) and Adobe to perform daily tasks.

Required Qualifications

- Demonstrated experience and/or coursework in accounting auditing business management or bookkeeping.
- Demonstrated experience using office software suite such as spreadsheets calendaring/email and word processing.
- Strong work ethic attention to detail good communication skills and ability to work both individually and as a team member.

Preferred Qualifications

- Demonstrated experience with federal and non-federal grants and/or contract regulations.
- Project management and/or billing and reporting experience.
- Knowledge of accounting practices and procedures.
- Associates degree or equivalent relevant work experience may be considered in lieu of a degree.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience starting at $21.25/hour

Hours per week

Up to 30; varied depending on need

Review Date

July 7 2025

Additional Information

Position is hybrid with a weekly on-campus presence (3 days per week) and will require the completion of a telework agreement in accordance with Policy 4325 Alternative Work Site and Telework Policy. The hybrid work schedule will be confirmed following an onsite training period.

The successful candidate will be required to have a criminal conviction check.

We are unable to sponsor work visas for this position.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.