Document Control Clerk

Position Title: Document Control Clerk

Department: Engineering/Document Control

Location: Santa Ana CA

FLSA Status: Exempt Full- Time

Job Summary:

The Document Control Clerk is responsible for supporting the management and maintenance of the companys documentation system to ensure accuracy accessibility and compliance with internal procedures and applicable regulations. This position assists the Document Control Administrator with the creation revision and control of various documents including production test and trial records. The role also includes implementing and updating Bills of Materials (BOMs) to ensure current and accurate data is maintained throughout the organization.

Key Responsibilities:

Document Management:

• Create revise and maintain documentation related to production testing trials and labeling.
• Support the generation and control of standardized documentation in alignment with quality requirements.

Workflow Management:

• Manage and route documentation through established workflows for review and approval (e.g. via Exact MAX).
• Ensure timely and accurate processing of change requests and document updates.

Compliance:

• Ensure all controlled documents meet company policies and comply with applicable external regulations and quality standards (e.g. ISO AS9100).

Quality Control:

• Review documents for accuracy consistency and completeness.
• Conduct periodic quality checks on reports logs and dashboards to maintain data integrity.

Record Keeping:

• Maintain both physical and electronic document records.
• Archive obsolete or superseded documents in accordance with record retention policies.

Communication & Collaboration:

• Work closely with cross-functional teams and external partners to gather required documentation and facilitate document routing.
• Act as a liaison between departments to ensure clarity and continuity of document control processes.

System Management:

• Utilize and support the functionality of electronic document control systems such as Exact MAX and Agile PLM.
• Troubleshoot issues and provide feedback for system improvements as necessary.

Qualifications:

0-2 years of experience in Document Control or something similar

High attention to detail to ensure precision in document control tasks.

Strong organizational skills for managing and tracking large volumes of documents.

Effective time management with the ability to prioritize multiple tasks and meet tight deadlines.

Clear written and verbal communication for collaboration across departments.

Technical proficiency in document management systems (experience with Exact MAX and Agile PLM preferred).

Analytical and problem-solving skills to identify and address document control issues proactively.

Working knowledge of quality and regulatory compliance standards including ISO and AS9100.

Physical Requirements:

- Ability to stand for long periods and occasionally lift up to 25 lbs.

- Manual dexterity to handle small components and operate equipment.

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This job description is intended to provide a clear overview of the primary duties and responsibilities for the Document Control Clerk position. It is not an exhaustive list and other tasks may be required as needed to support the companys operations.

Regal Technology Partners is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetic information sexual orientation gender identity or any other characteristic protected by federal state or local laws. We strive to create an inclusive and diverse work environment where everyone is valued and respected.

If you require any accommodation during the application process or have any questions regarding our EEO policies please contact Human Resources