BOB-Expense Analyst
BOB-Expense Analyst
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Salary Not Disclosed
1 Vacancy
Job Description
Civil Service Title- Administrative Procurement Analyst
* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST OR ELIGIBLE UNDER THE 55-A PROGRAM. PLEASE INDICATE ON YOUR RESUME.*
The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Senior Director of Finance this position will play a key role in managing and tracking the Divisions expense contracts procurement activities and associated budget processes.
Responsibilities will include but are not limited to:
Monitor the Divisions Expense Contract and Procurement programs.
Support critical budget activities such as accrual clearance contract encumbrance liquidation fiscal year-end closeout and rollovers.
Assist in identifying and securing funding for unforeseen or emergent needs track OTPS budget and expense.
Ensure proper execution of funding requests including preparation and submission of budget modifications.
Prepare requisitions contract encumbrances and task order registrations
Prepare documents using agency and citywide systems FMS and PASSPort
Complete Financials Budget allocations and launch PO in PASSPort.
Research FMS the M/WBE directory NYC requirement contracts and NYS preferred Source Vendors List to inform procurement decisions.
Develop and implement tools and processes for effective budget tracking monitoring and analysis.
Collaborate with internal DOT units such as Expense Budget Grants Administration ACCO and Fiscal Affairs.
Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
Perform related duties and special projects as assigned.
Preferred Skills
Proficient in FMS2 FMS3 and Passport
Knowledge of the NYC budget process and OTPS tracking
Experience with purchase requisitions and invoice processing
Familiar with NYC procurement rules M/WBE and preferred vendors
Skilled in vendor coordination and internal collaboration
Strong in Excel and Microsoft Office tools
Experience with grant-funded budgets and compliance
Excellent organizational analytical and communication skills
Work Location
55 WATER ST MANHATTAN 10041
Hours
35
Resumes may be submitted electronically using the following method: For City employees only go to Employee Self Service (ESS) Careers and Search for Job ID# 718148. For other applicants go to and search for Job ID# 718148 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.
ADM PROC ANAL-NM FRM MA
Qualifications :
1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing procurement contract administration or a related field at least eighteen months of which must have been in an administrative managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in 1 above.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
