Billing Specialist / Project Assistant
Billing Specialist / Project Assistant
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Job Description
Overview
Billing Specialist / Project Assistant
Westwood Professional Services Inc.
Westwood Professional Services Inc. is seeking a Billing Specialist / Project Assistant to join the Public Infrastructure Division of our team. The ideal candidate is a detail-oriented individual with an accounting background that is familiar with either Engineering/Architecture/Commercial Construction (AEC) industry and 4 years billing experience. This person will support Project Managers in the success of primarily public infrastructure projects through the administrative/professional side of project management. Billing responsibilities are for invoicing lien waivers and other accounting duties as assigned. Project Assistant responsibilities are for data integrity document management financial reporting project set-up and best practice implementation on projects. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients.
Duties and Responsibilities
- Prepare/assist with monthly invoice and supporting information creation and distribute invoices to project managers for updates and approvals.
- ERP (VantagePoint) entry tracking and data management.
- Support project managers sub-consultants and clients with billing questions and issues.
- Assist Project Managers with project and contract administration set-up.
- Complete obtain signatures and re-distribute lien waivers back to project managers and clients.
- Prepare/assist with monthly monitoring and follow up on outstanding A/R balances.
- Prepare/assist with month end reporting and statements.
- Other misc. administrative and operational functions as assigned.
Required Experience
- A background in accounting and 4 years of billing experience.
- Must have exceptional organizational skills with excellent attention to detail and accuracy.
- Ability to prioritize and multi-task in a fast-paced environment; meeting deadlines is crucial.
- Strong written and verbal communication.
- The ability to work with a diverse team of multiple project managers.
- Effective team member who displays initiative and acts with integrity.
- Strong Microsoft Office applications knowledge specifically Microsoft Excel.
- Experience with Deltek Vantagepoint business software is a plus but not required.
About Westwood Professional Services Inc. (Westwood)
At Westwood our purpose is to create a better world for people through our work. We transform the energy grid design resilient infrastructure and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation we stand at the forefront of our industry dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts retains and develops high performers. Our team values relationships innovation dedication initiative and growth. We believe fostering a collaborative One Team mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients success driving to provide solutions that make a lasting difference. Safety sustainability and operational excellence are not just facets of our work; they are intrinsic to our identity guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives we enrich the lives of those we serve engage others within our industry and create a lasting impact on communities around the world. To us success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2023 Zweig Group ranked Westwood nationally at #12 and #30 respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industrys top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
Unclear Seniority
Employment Type
Contract
