Bilingual AR/AP specialist
Bilingual AR/AP specialist
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Job Description
Our client a highly rated and trusted business in Allen Texas is seeking a Bilingual AP/AR Specialist. As the Bilingual AP/AR Specialist you will primarily focus on managing Accounts Receivable and collections while also handling periodic Accounts Payable responsibilities. You will play an integral role in maintaining the financial health and efficiency of the organization.
Major Duties and Responsibilities:
Accounts Receivable and Collections
- Post payments received via ACH mail and credit cards accurately and timely in QuickBooks.
- Proactively manage collections by contacting clients with past-due balances through phone and email.
- Resolve billing discrepancies promptly to maintain excellent customer relations.
- Regularly update client payment records and ensure accuracy in QuickBooks and AirTable databases.
- Encourage clients to utilize credit card payments for faster processing and improved cash flow management.
Accounts Payable Support
- Assist with processing vendor invoices for payment ensuring timely approvals and accurate documentation.
- Address and resolve any discrepancies in vendor billing in coordination with the Office Manager.
Financial Reporting and Reconciliation
- Prepare and review monthly client statements for accuracy.
- Perform monthly reconciliations of customer accounts and bank transactions.
- Provide routine reports summarizing AR/AP activities to management.
- Administrative and Additional Responsibilities
- Maintain strict confidentiality handling sensitive financial information.
- Coordinate with collection agencies as necessary providing accurate documentation and follow-ups.
- Support payroll tasks as occasionally needed.
- Assist with audits including Workers Compensation and financial review.
Supervisory Responsibilities
No direct reports
Requirements
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is occasionally required to stand walk sit use hands to type handle objects tools or controls reach with hands and arms climb stairs talk or hear.
Position Type and Expected Work Hours
This is a full-time position. Days and hours of work are Monday through Friday 8:00 a.m. to 5 p.m. but may be flexible as agreed upon between executive management and employee. On call availability and periodic additional time including nights and weekends or as job duties demand.
Travel Requirements
Minimal local travel may be required occasionally.
Required Education and Experience
- High school diploma or equivalent.
- Two years of experience in collections and accounts receivable.
- Bilingual proficiency in English and Spanish (required).
Preferred Education and Experience
- Proficiency in using QuickBooks Online AirTable Microsoft Suite and Apple software.
- Previous experience handling accounts payable tasks.
Required Skills and Qualifications
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Effective communication skills both written and verbal.
- Ability to handle sensitive and confidential information with integrity.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and prioritize tasks effectively.
- Active driver s license
Benefits
Why This Role
- Work on exciting projects that make a real difference.
- Be part of a collaborative team that values innovation.
- Competitive salary and opportunities for growth.
accounts receivable
Education
High school diploma or equivalent. Two years of experience in collections and accounts receivable. Bilingual proficiency in English and Spanish (required).
Employment Type
Full Time
