Virtual Administrative Assistant (JE) | ZR_24713_JOB
Virtual Administrative Assistant (JE) | ZR_24713_JOB
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Manage all client communications and maintain proactive updates on job status
- Process invoices within 24 hours of job completion ensuring accuracy in labor and materials pricing
- Track job profitability including labor hours material costs and margins
- Maintain organized documentation of all jobs including photos labor records and material usage
- Handle quality control documentation for contractor work
- Support scheduling and coordination of both regular and after-hours work
- Manage email communications and maintain inbox organization
- Create and maintain systematic processes for job documentation and financial tracking
- Assist in developing and maintaining pricing structures for services and materials
- Monitor payment collection and follow up on overdue accounts
Scopes:
- Process management for jobs valued from $100 to $10000
- Handle communication with residential commercial and industrial clients
- Manage documentation and tracking for 130/hour labor rate plus materials
- Maintain records for multiple contractor relationships
- Track and document both regular business hours and after-hours work
- Monitor and maintain minimum 50% margins on materials
- Support business growth initiatives while maintaining existing operations
Requirements
- Strong attention to detail and excellent organizational skills
- Proficiency with Xero accounting software
- Experience with ServiceM8 or similar job management systems preferred
- Excellent written and verbal communication skills
- Ability to maintain high accuracy in financial calculations and data entry
- Experience in creating and maintaining systematic processes
- Strong time management and ability to meet tight deadlines
- Comfortable working with technical terminology
- Ability to maintain confidentiality and handle sensitive information
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
Strong attention to detail and excellent organizational skills Proficiency with Xero accounting software Experience with ServiceM8 or similar job management systems preferred Excellent written and verbal communication skills Ability to maintain high accuracy in financial calculations and data entry Experience in creating and maintaining systematic processes Strong time management and ability to meet tight deadlines Comfortable working with technical terminology Ability to maintain confidentiality and handle sensitive information Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring ZR_24713_JOB
Employment Type
Full Time
