Receptionist
Receptionist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
JOB DESCRIPTION
At ALIS the receptionist position is integral to creating a productive and beloved environment for staff and clients. This person will be highly organized technologically savvy optimistic friendly collaborative and proactive.
JOB ACCOUNTABILITIES
Warmly welcome all visitors and guests.
Sets up and takes down conference rooms for interviews meetings etc.
Receives and manages package deliveries
Make sure the office kitchen is running smoothly - daily duties include:
Opening the kitchen in the morning: unloading the dishwasher making coffee throughout the day ensuring the refrigerators and pantries are stocked at the start of each day.
Closing the kitchen in the evening: filling and starting the dishwasher at the end of the day cleaning all kitchen surfaces emptying coffee pots turning off coffee machines and storing perishable snacks in the refrigerator.
Prepare daily mail and packages
Supporting member of ALISs EPIC team
Pick-up mail from post office (Tuesdays and Thursdays)
Assist with grocery ordering and deliveries: placing online grocery orders setting appropriate delivery times and unpacking groceries when the order arrives.
Order and organize all office supplies ( kitchen bathroom office supplies etc.)
Track inventory of office supplies kitchen items and restroom supplies weekly
Assist with processing checks (as needed)
Build and maintain positive relationship with building management
Proactively send requests to building management for maintenance
Assist with company office projects (new furniture construction projects art projects etc.)
Order lunch for the company and/or departments as needed.
Setting up/ taking down in-office food orders as needed
Reporting on building events/incidents ( fire drills in-office repairs general maintenance etc.)
Supporting the planning and execution of ALIS quarterly collaboration weeks
Qualifications :
JOB REQUIREMENTS :
A friendly organized passionate and proactive individual who thrives in creating a well run office environment.
Passion for enhancing workplace experiences for colleagues leadership and visitors.
Excited and proactive about planning and organizing events celebrations and team lunches.
Placing tracking and receiving all Amazon equipment orders.
Placingtracking and receiving all Instacart/Grubhub/Uber Eats orders.
Note this position includes the following physical breakdown:
70% sitting (although each desk has sit/stand functionality) and keyboard use;
15% standing and walking (including physically commuting to an office space walking 5 blocks to the post office)
15% lifting and carrying (grocery and other deliveries up to 20lbs) and other general physical efforts including stooping kneeling bending crouching reaching overhead pushing and pulling.
Organized - documenting office policies and procedures to ensure smooth future operations.
Technologically savvy - intermediate level experience with G-Suite Microsoft Word and Excel.
Optimistic- about ALISs future and committed to its mission.
Solution-Oriented- proactively identifies and addresses issues to ensure a seamless experience.
Privacy and Integrity: Handle and maintain privacy of sensitive information and always act with the utmost integrity.
Collaborative: Work effectively with other IT team members and other departments.
Helpful: Be willing to assist colleagues and share knowledge.
Knowledge Sharing: Contribute to the teams collective knowledge by documenting solutions and sharing best practices.
Respectful: Treat all team members and users with respect and professionalism
Customer Focused: Prioritize user satisfaction and strive to provide excellent service.
Professional: Maintain a professional demeanor at all times.
Prioritization: Effectively prioritize tasks based on urgency and impact.
Organization: Manage time efficiently to handle multiple requests and deadlines.
Multitasking: Juggle multiple tasks simultaneously without losing focus.
Efficiency: Work efficiently to resolve issues quickly and minimize downtime.
Active Listening: Pay close attention to whats going on at the office ask clarifying questions and ensure a full understanding of the issue.
Patience: Remain calm and patient when dealing with questions even when issues seem simple or obvious.
Written Communication: Communicate effectively through email and chat providing clear and concise instructions or updates.
Interpersonal Skills: Build positive relationships with all colleagues.
Additional Information :
Benefits:
8 Company Holidays ( office will be closed)
2 Floating Holidays
15 days of PTO
Subsidized medical dental and vision insurance
401k Plan Up to 4% Matching
Pre-tax Commuter Benefits
Casual Dress
Referral Bonuses
Employee Assistance Fund
Paid Parental Leave
Paid Jury duty & Bereavement Leave
Length of stay rewards
Company bonus pool
HSA and FSA
Life Insurance policy subsidized by Company
Application Process:
No formal cover letter is needed but please include a few sentences describing why you are applying for this position specifically.
ALIS asks certain candidates for 30 minute phone calls to gather additional information. After the phone screen candidates that are selected to proceed in the process will do an in-person interview. Certain candidates may be asked to return for an additional in-person meeting. Please note that ALIS will cover all expenses related to interview travel.
ALIS values and promotes diversity. We are an equal opportunity employer and consider qualified applicants without regard to race color religion sex national origin ancestry age genetic information sexual orientation gender identity marital or family status veteran status medical condition or disability. All candidates are subject to a background check.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
