Event Planner, Sponsorship & Exhibitor Deliverables
Event Planner, Sponsorship & Exhibitor Deliverables
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Job Description
Were looking for a highly-organized detail-oriented and customer-focused Event Planner to join the Sponsorship Deliverables team within our global events organization. This position plays a critical role in ensuring our event sponsors receive seamless high-touch service and that all exhibit-related deliverables are executed with precision and professionalism.
This individual will be the primary point of contact for sponsors after contract execution and will manage the successful delivery of all sponsor-related assetsmost notably their exhibit booth presence. The ideal candidate has direct experience managing exhibit halls at B2B conferences working with exhibit contractors overseeing floorplans and balancing sponsor needs with firm operational deadlines.
This role reports to the Director of Events Sponsorship Deliverables and will collaborate closely with the sponsorship sales team event operations teams and exhibit vendors across a portfolio of 30 global events annually.
What You Will Work On
Serve as the main sponsor-facing point of contact post-sale ensuring all sponsorship deliverables are fulfilled accurately and on time
Manage all exhibit hall logistics including:
Booth assignments and floorplan development in collaboration with contractors
Booth utilities such as power internet AV and shipping coordination
Booth signage branding and furniture/dcor
Vendor communication timelines and task tracking
Build maintain and manage the sponsor exhibit portal and related sponsor communications
Enforce sponsor deadlines with professionalismbalancing strong project management with excellent customer service
Collaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasible
Work closely with the exhibit services vendor to design floorplans review specs and ensure sponsor materials meet guidelines
Provide on-site leadership during move-in exhibit hall setup and live event operations to support sponsors and vendors
Assist with sponsor welcome and check-in troubleshoot deliverables and ensure a polished sponsor experience
Update and create documentation processes and sponsor resources as needed
Support general event planning tasks as needed especially where they intersect with sponsor experience
Plan manage and successfully deliver B2B events and conferences both wholly and as part of a larger team. This includes in-person virtual and hybrid events around the world
Event management tasks will include: space planning F&B AV staff scheduling internet stage design health and safety protocols attendee communications attendee experiences and branding/environmental design
Work collaboratively with other team members across the organization with community members and with vendors
Create new or update existing processes documentation timelines and to-do lists where it relates to event responsibilities
Create and proofread event materials (including copywriting) for website signage registration attendee/speaker/sponsor communications
Provide on-site support for events including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned
Provide customer support to attendees and other event stakeholders
Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives
Act as a skilled negotiator with proven experience finding creative ways to do more with less and a track record of staying on budget
Work with external vendors on the creation and timely delivery of conference deliverables
Qualifications :
Who We Are Looking For
6 years of experience in B2B event planning with a strong emphasis on exhibit hall and sponsorship management
Proven ability to manage multiple sponsors vendors and moving pieces simultaneously
Familiarity with common exhibit contractor platforms and sponsor deliverables (e.g. power internet lead retrieval booth logistics signage etc.)
Experience working with global sponsors vendors and large-scale exhibit hallsCustomer-service oriented mindset with the ability to set boundaries and uphold timelines professionally
Strong verbal and written communication skills; concise and friendly tone even under pressure
Extremely detail-oriented with excellent time and project management skills
Collaborative solutions-oriented and adaptable in a fast-paced and evolving environment
Proficiency with standard business applications (Google Workspace Salesforce Slack Asana) and event tech platforms (such as Cvent ExpoGenie) and experience working with exhibit portal tools or sponsor management platforms a strong plus
Hospitality mindsetapproaches sponsor interactions as a brand ambassador for our organization
Degree in events marketing business communications or a related field preferred
Proficiency in a second language and previous experience working remotely a plus
Additional Information :
Perks
- Competitive salary
- Outstanding health benefits
- Unlimited PTO
- 100% 401k match (up to the IRS-defined limit per year).
- Travel around the world
- Work with a respected high-performing team that works collaboratively and supports each other
- Work from home forever!
- Focus Fridays
- And more!
Additional Information
Salary $73000 - 85000 USD
This position requires overnight and weekend travel to events both domestically and internationally (30%). This position is remote and is open to applicants who can work North American time zone standard business hours.
The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g. top-of-the-line healthcare unlimited PTO Focus Fridays and a 100% 401k match (up to the IRS-defined limit per year).
The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
