Team Administrator
Team Administrator
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Job Description
Administration and Office Management
- Act as the main point of contact for all admin-related enquiries for the PMVIC team and interface/seek guidance/escalate as required to the appropriate Turner & Townsend function (HR/IT or other).
- Ensure the smooth running of the PMVIC office day-to-day collaborating with the wider office.
- Coordinate and support new project filing set up project folders/MS Teams and other as required.
- Provide administrative support for printing/photocopying and general correspondence (letters reports and other documents).
- Assist the PMVIC team with basic IT requests and queries (including trouble shooting meeting room IT/AV) in conjunction with the local IT team member or TTHelpIT service desk.
- Manage and book staff travel arrangements (air ground hotel) maintaining cost-effectiveness and ensuring requests are issued 2 weeks in advance (preference for 1 month in advance).
- Coordinate staff meetings including room bookings IT/AV equipment catering other ancillary items.
- Undertake ad hoc tasks to support the business operations function. Undertake ad hoc tasks to support the business operations function.
People Management
- Manage preboarding/onboarding processes to ensure all activities (capex approvals allocation of line manager/buddy laptop setup project allocation etc.) are actioned and new employees have a smooth first day.
- Coordinate exit interviews for outgoing staff and arrange for the return of all Turner & Townsend property (phone laptop access pass etc.).
Finance and Compliance
- Coordinate with the Commission Manager on obtaining compliance documentation when securing new work (approvals/contracts/cashflows).
- Create new jobs in the Financial Management System (D365 and others as required) including work breakdown structures agreed fee cash flow etc. and assist with D365 project maintenance.
- Process monthly invoicing (Fixed Price T&M accruals credit notes) in D365 upload invoices to client platforms as applicable and actively follow up on SOX compliance requirements.
- Manage and monitor timesheet compliance - actively follow up staff on outstanding timesheets impacting on T&M invoicing.
Qualifications :
- Professionally qualified in a relevant field.
- 1-2 years experience working in a finance or business administration role preferably consulting services within the property and construction industry.
- Microsoft Teams SharePoint and Office Suite (PowerPoint Word and Excel) intermediate user or above.
- Proficient knowledge of Microsoft D365 required.
- Internal systems and processes It is expected that the person fulfilling this role will become familiar with the Turner & Townsend internal systems (D365 Preceda Advance Phoenix T2 The Hive CDA etc.) such that in time they can run reports from them act as the administrator to correct erroneous entries or sort out other such glitches as well act as a superuser where people need help in connection to compliance and assurance issues.
Additional Information :
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
