Manager, Records and Privacy
Manager, Records and Privacy
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Job Description
YORK CATHOLIC DISTRICT SCHOOL BOARD
Invites applications for the position of:
Manager Records and Privacy
Exempt 7A - $ 116189 to 137072
Position Summary:
The Manager Records and Privacy is responsible to lead the development implementation and maintenance of policies processes and tools related to records information management including monitoring activities to ensure compliance with relevant legislation and Ministry directives and mitigating related organizational and reputational risks.
Major Responsibilities:
- Be an integral member of the Information Management team working together with the Chief Information Officer to create implement and maintain the YCDSBs Records Information Management (RIM) program.
- As part of the Information Management team the RIM Specialist is responsible for:
- reviewing the records systems and workflows in each central and local YCDSB department/school to determine the current state of records management throughout the system;
- developing a corporate RIM program that exemplifies best practices government directives and existing and future RIM software;
- developing organizational policies processes and tools to support the transition to and compliance with the RIM program;
- supporting the development of departmental processes and procedures based on the RIM program
- working closely with Senior team managers and superintendents to integrate RIM policies into new and existing systems processes and workflows; and
- Responsible for creating and maintaining the enterprise-wide records retention schedule including establishing record classification security levels and disposition criteria.
- Responsible for monitoring compliance with the RIM program and organizational RIM policies and departmental processes and procedures.
- Manage the Privacy and Information Management initiatives at the Board ensuring fulfillment of obligations and responsibilities under the Freedom of Information & Protection of Privacy Act.
- Oversee all privacy complaints privacy breaches and Freedom of Information requests as well as provide advice directives and best practices regarding privacy compliance requirements to all Board stakeholders.
- Provide consultation and advice to school administration and Superintendents when interpreting legal documents such as custody and access arrangements.
- Collaborate with counterparts in the Ministry of Education and other Provincial organizations (IPC Public and Business Service Delivery etc.) and other School Boards on RIM legislation policy & directives.
- Stay abreast of and leverage new trends legislation and innovations in the field of records and information management to evaluate and recommend improvements to exist processes policies procedures and tools.
- Engage with staff across the organization to promote awareness and understanding of the RIM program and develop and deliver RIM training to all employees.
Qualifications and Experience:
- Completion of a post-secondary degree in Records Information Management Archival Studies or Library Sciences.
- Combination of education training and experience in Records and Information Management in a large organization or Public Sector entity.
- Certified Records Manager (CRM) and/or Certified Records Analyst (CRA).
- Certified Access and Privacy Professional (CAPP) designation from the Privacy and Access Council of Canada.
- Minimum five (5) years of direct experience in records/document management information management processes and electronic record and/or document management systems.
- Experience must be in a large multinational organization (greater than 1000 employees) or Public Sector entity (local municipality school Board federal government etc.).
- Experience making recommendations to Senior level executives (Director etc.).
- Experience creating and/or implementing a Records and Information Management (RIM) Program in a complex organization.
- Previous supervisory experience is considered an asset.
- Extensive knowledge of records and information management strategies standards policies systems and best practices.
- Knowledge of the Ontario Archives and Recordkeeping Act the Education Act Municipal Freedom of Information and Protection of Privacy Act Personal Health and Information Protection Act and any related regulations standards and/or provincial directives.
- Strong computer skills related to Office Productivity Software (MS Office programs (Word Outlook Excel Teams) or Google Workspace (Docs Sheets etc)).
- Analytical and problem-solving skills to identify issues anticipate adverse effects risks and potential problems and develop solutions.
- Excellent oral and written communication skills.
- Ability to prepare and present documentation reports briefing materials and training materials
- Occasional lifting boxes of moderate weight (up to 50 lbs) is required when handling records.
- Occasional travel required to Board site offices including all school sites in York Region.
Interested applicants may apply until the close of business onJuly 11 2025.
Commitment to Equity
YCDSB is an equal-opportunity employer committed to fostering equity and promoting an inclusive workplace culture that reflects the communities we serve. We are dedicated to building an environment that supports and values the inherent worth of every person in the workforce.
This includes but is not limited to Indigenous Peoples Black individuals 2SLGBTQ persons women historically underrepresented groups and people with visible and non-visible disabilities all of whom bring a wide range of perspectives lived experiences and ideas that enhance our learning and working environment.
Accessibility
The Board is committed to creating an accessible and inclusive workplace. Pursuant to the Accessibility for Ontarians with Disabilities Act 2005 (AODA) if you require code-protected accommodation through any stage of the recruitment process please contact prior to the posting closing date so that the appropriate arrangements can be made.
Diversity and Inclusion
Aligned with the YCDSBs commitment to fostering an inclusive workforce we encourage applications from candidates whose backgrounds and experiences reflect the communities we serve including but not limited to those who identify as members of equity-seeking groups protected under the Ontario Human Rights Code. Sharing this information is voluntary and any details provided will be kept confidential.
As a condition of employment with the York Catholic District School Board successful candidates will be required to submit an Enhanced Police Information Check (E-PIC) through Sterling Backcheck prior to commencing employment with the Board (valid if issued within the last 12 months).
Mission Statement
With Jesus Christ as our model we provide all students with a Catholic education rooted in equity well-being and learning.
Vision Statement
A recognized leader in Catholic education committed to inclusion excellence and innovation that develops socially responsible global citizens.
Catholic Education Centre
320 Bloomington Road West Aurora Ontario L4G 0M1 -
John De Faveri
Directorof Education Foundation Chair and Secretary of the Board
Required Experience:
Manager
Employment Type
Full-Time
