Executive Assistant
Executive Assistant
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Job Description
Big-D Heavy Industrial is looking for a dynamic Executive Assistant. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employ exceptional hard-working lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation supported by purpose and joy.
Big-D Heavy Industrial is looking for an Executive Assistant based in Tempe AZ.
The Executive Assistant provides high-level administrative support a Big-D executive. Some of the day-to-day duties will include scheduling meetings appointments and travel schedules ordering of lunches/catering processing expense reports fielding phone calls preparing various reports and coordinating a number of Big-D events. Activities also include interaction with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. The duties and administrative functions require exemplary customer service initiative confidentiality and sound decision-making.
Requirements:
- Business school Associates degree or equivalent is a plus
- 3-5 years of executive assistant experience required with construction experience preferred.
- Must deliver exemplary customer service skillsets; internal external and client
- Maintains a friendly and courteous attitude even under stressful situations
- Very strong interpersonal skills and the ability to build relationships
- Proficient computer skills including typing Microsoft Office Suite Internet savvy
- Proficient in Outlook organizing meetings assigning tasks working with distribution lists
- Expert level written and verbal communication skills; ability to proofread
- Ability to multitask and work on multiple projects simultaneously including manage priorities of multiple managers
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Consistently produces accurate work and has excellent attention to detail
- Highly resourceful team-player with the ability to also be extremely effective independently
- Exceptional level of ethics and proven ability to handle confidential information with discretion
- Forward looking thinker who actively seeks opportunities and proposes solutions
Duties Responsibilities and Expectations: (other duties may be assigned to meet business needs)
- Perform various clerical and administrative duties
- Interacts with clients vendors and staff in a professional courteous and appropriate manner
- Maintains Big-D executives schedules by planning and scheduling meetings conferences travel conference calls and webinars
- Participates in meetings taking and publishing minutes as needed
- Coordinates travel arrangements for executives and other office staff and able to manage their itineraries in case of any unexpected changes. Provides detailed travel plans to the traveler
- Prepares expense reports and process invoices with the appropriate cost codes and signatures needed
- Takes incoming calls for the executive team acting as a liaison utilizing customer service discretion and initiative
- Welcomes executives guests and occasional visitors showing knowledge of Big-Ds LEED Gold building
- Handles sensitive and confidential information always exercising discretion
- Types and designs general correspondences memos charts tables graphs business plans etc. Proofreads copy for spelling grammar and layout making appropriate changes; responsible for accuracy and clarity of final copy
- Communicates company sponsored events through e-mail distribution lists and/or physical mail addresses
- Produces information; spreadsheets reports and presentations for use in internal and external executive meetings; this includes transcribing formatting editing researching copying or transmitting text data and graphics into final written format
- Prepares company reports and presentations including but not limited to a PowerPoint presentation for monthly and annual Executive Group and Business Development reports projections forecasts financials and summary reports for Executive Committee
- Committed to supporting Big-Ds policies and procedures
Benefits:
- Big-D Pays for100% of your medicaland dental insurance- even for family plans
- Health Savings Account (HSA) with monthly Employer Contribution
- 401k w/ match
- Life Insurance &Disability paid for by Big-D
- Voluntary supplemental plans available to sign up for as well
- PTO & Holidays
Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies or similar will not be paid a fee and become the property of Big-D Construction. #LI-Onsite
Employment Type
Full-Time
