Executive Assistant I
Executive Assistant I
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$ 48722 - 59684
1 Vacancy
Job Description
The Opportunity:
UCFs Institute for Simulation and Training (IST) is seeking an Executive Assistant I to provide direct executive administrative support for the Executive Director (ED) of the Pegasus Research Institute (PRI).
Responsibilities:
Acts as main point of contact and makes decisions regarding scheduling of ED meetings and appointments.
Identifies when external (to the Institute) meetings require an internal preparation meeting and schedules both types of meetings accordingly.
Prepares/arranges meeting agendas and space/locations reserved parking spots and/or travel accommodations and catering as needed.
Coordinates special events for faculty and staff upon request.
Creates daily agendas for ED. Sets up filing/organizational systems for ED and files materials as needed.
Fields phone calls for ED and directs clients to appropriate persons within the Institute if appropriate person is not ED.
Completes Workday processes as needed.
Manages ED emails and requests in a timely manner to ensure EDs ability to focus on the Institutes strategic goals.
Composes and prepares correspondence and reports for EDs signature staff members and where appropriate composes and prepares own correspondence in response to inquiries and office business.
Develops and maintains key relationships with executive and administrative personnel within other UCF colleges and units to support EDs priorities and initiatives.
Gathers data as requested by ED to assist in preparation and drafting of reports and meeting participation liaising with others as needed to accomplish task objectives.
Oversees daily office operations such as ordering office supplies requesting maintenance submitting technology tickets and acting as the main point of contact of the office for University and building correspondence. Responsible for and manages Pcard purchases spend authorizations expense reports for ED and reimbursements.
Executes complex travel arrangements for ED and is available online to support any last-minute changes while on travel. Drives ED to main campus/local meetings as needed.
Entrusted with personal confidential and sensitive information from and to ED staff university personnel and industry executives and federal/state/local government representatives. Exercises confidentiality tact and diplomacy.
Other duties as assigned.
Minimum Qualifications:
Bachelors or Masters degree and 2 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information
Preferred Qualifications:
4 years of progressively responsible administrative support experience with at least 2 years supporting executive-level leadership.
Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from students faculty and partners.
Expertise in managing complex calendars travel arrangements high-level meeting coordination and recording meeting minutes.
Proficiency in writing editing and proofreading with experience preparing reports presentations and professional correspondence.
Strong organizational communication and interpersonal skills with the ability to manage sensitive information with discretion and professionalism.
Working knowledge of budget management to include office supplies P-card expenditures and reimbursements.
Ability to leverage technology and computer systems with proficiency in Microsoft Office.
Familiarity with Workday PeopleSoft or other similar systems is highly desirable.
Experience partnering with other departments such as Talent Acquisition IT and Accounting on critical needs and complex issues.
Knowledge of university or large organizational administrative practices policies and financial procedures preferred.
Strong problem solving and critical thinking skills with ability to identify alternative solutions conclusions or approaches to problems.
Ability to work independently and collaboratively within a team environment.
Additional Application Materials Required:
In addition to your application please submit a resume. Preference will be given to those who submit a resume.
Special Instructions to the Applicants:
The anticipated salary range for this position is $48722 to $59684. The final rate will be determined based on the candidates qualifications experience and internal equity considerations.
Hybrid work schedule within the state of Florida may be considered based upon specific circumstances and candidate qualifications.
Are you ready to unleash YOUR potential
As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks!UCF offers:
Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program
Paid time off including annual and sick time off and paid holidays
Retirement savings options
Employee discounts including tickets to many Orlando attractions
Education assistance
Flexible work environment
And moreFor more benefits information view the UCF Employee Benefits Guide.
Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.
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Department
Institute for Simulation and Training (IST) - EG OperationsWork Schedule
Monday - Friday; 8:00 AM - 5:00 PMType of Appointment
RegularExpected Salary
$48722.00 to NegotiableJob Posting End Date
0AMAs a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.
UCF is proud to be a smoke-free campus and an E-Verify employer.
If an accommodation due to a disability is needed to apply for this position please call or email .
For general application or posting questions please email .
Employment Type
Full-Time
