Grants & Contract Administration Specialist ll 2025-01621
Grants & Contract Administration Specialist ll 2025-01621
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Job Description
Description and Functions
- Open Until Filled
GENERAL DESCRIPTION:
This position provides administrative assistance with the management of contracts within the Wyoming State Hospital. Primary responsibilities include oversight of all aspects of contract establishment from the RFP process through contract execution and final implementation. Provides administrative support to Purchasing Accounts Payable Storeroom and Printshop as requested.
The Wyoming Department of Health offers an excellent benefits package including:Medical/dental/vision/life insurance.
Paid vacation sick leave and holidays.
State retirement plan and deferred compensation.
Longevity pay.
Human Resource Contact: Brenda Hales / /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.- Research to determine contract needs and requirements.
- Assists with RFP writing RFP coordination RFP questions vendor protests creation of RFP review team proposal evaluation coordination and creation of relevant documentation.
- Prepares draft contract documentation to include necessary procurement documents and follows procurement guidelines for accurate contract components.
- Analyzes contract maximum spend amounts in conjunction with procurement guidelines for compliance and accurate contract completion.
- Oversees contracts through the review and approval process.
- Maintains knowledge of current contract rules and regulations.
- Implements new contract procedures and corrects irregularities.
- Assists with requests for contract audit documents.
- Liaison between the community vendors and other government agencies.
- Monitors timelines of contracts to meet the needs of the agency/department.
- Coordinates reports for internal and external use.
- Coordinates reimbursement process with vendors.
- Prepares change orders for professional service agreements.
- Gather and maintain necessary data for program monitoring and evaluation.
- Provides administrative support to Purchasing Accounts Payable Storeroom and Printshop as required.
Qualifications
PREFERENCES:
Preference may be given to those with technical writing experience in a business setting experience with procurement processes and contract management.
KNOWLEDGE:- Knowledge of State grant/contract procedures.
- Knowledge of pertinent laws and program funding policies.
- Knowledge of Wyoming state statutes.
- Knowledge of database management and computer/software operations.
- Knowledge of contract systems regulations policies and procedures.
MINIMUM QUALIFICATIONS:Education:Bachelors Degree (typically in Business)Experience:0-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist IOREducation & ExperienceSubstitution:3-5 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist ICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- This position takes place in a hospital work environment.
NOTES:
FLSA: Non-Exempt
A background check including fingerprinting will be completed through the Wyoming Division of Criminal Investigation the Wyoming Department of Family Services and the F.B.I. for every successful applicant.
Pre-employment drug and alcohol testing will be conducted on safety-sensitive positions. Drug testing will be completed on any position if reasonable suspicion exists.
The Wyoming State Hospital usesE-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.
Employees of this facility will be expected to follow all rules and requirements established by the Centers for Medicare and Medicaid Services regarding COVID-19.
The Wyoming Department of Health offers an excellent benefits package including medical/dental/vision/life insurance paid vacation and sick leave paid holidays state retirement plan deferred compensation plan and longevity pay.
Supplemental Information
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
