Expense Associate - Mon - Fri 9am-5:30pm
Expense Associate - Mon - Fri 9am-5:30pm
Posted on :
04-07-2025
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1 Vacancy
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Job Description
Williams Lea is hiring for an Expense Associate for our Wheeling WV office to work Monday to Friday 9:00 am to 5:30 pm!
Benefits:
- Various health insurance options & wellness plans (Medical Dental Vision Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Short-term & Long-term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Legal Assistance
- Employee Assistance Program (EAP)
- Company Provided Parking
- Additional Employee Perks and Discounts
The Expense Associate provides data entry review and/or reconciliation of reimbursable business expenses and expense reports for our clients.
Essential Functions:
- Create process and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
- Complete data entry to appropriate expense processing software as needed; may include adding accounts vouchers requests general ledger numbers and/or obtaining correct documentation and/or approvals
- Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
- Use established procedures standards and formats to complete expense processing requests to client satisfaction
- Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
- Communicate with team members lead supervisor or client on job or deadline concerns
- Meet contracted deadlines for service delivery to our clients
- Troubleshoot basic software or hardware problems
- Help to foster a proactive environment of continuous service enhancement and relationship building with the client
- Perform Quality Assurance on work of others as requested
- Accurately and timely processes vendor invoices and expense reimbursements
- Researches and resolves inquiries and problems
- Recommends process and procedural enhancements
- Performs other responsibilities and ad hoc tasks as assigned
Qualifications
Education/Training/Certifications:
- Associate degree in a related field preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the role
Professional Experience:
- Two to Four years in a legal/professional service required
Technical Skills:
- Prior knowledge of accounts payable /expense operations and software required (Chrome River Concur Aderant Expert Elite or any other comparable financial system)
- Strong knowledge of MS Office software (Word Excel); strong keyboarding skills
- Proficient writing and grammatical skills required
Performance Traits:
- Solid attention to detail; able to work on multiple projects simultaneously
- Must have good organizational skills
- Must be able to meet deadlines and complete all projects in a timely manner
- Ability to handle sensitive and/or confidential documents and information
- Able to exercise good judgment to make decisions that conform to business needs and policy
- Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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