Accounts Receivable & Bookstore Manager
Accounts Receivable & Bookstore Manager
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Job Description
Job Details
Accounts Receivable & Procurement Specialist
ACCOUNTS RECEIVABLE & PROCUREMENT SPECIALIST
Elizabeth Seton High School (ESHS) is a Catholic secondary college preparatory school for young women founded in 1959 by the Daughters of Charity. Located in Prince Georges County a suburb of Washington DC the school attracts students from surrounding counties and the District of Columbia. ESHS is committed to providing students with an integrated program that stresses moral values academic excellence civic responsibility and community service. The community reflects a broad ethnic cultural and economic diversity contributing to the rich learning environment. For more information about the school including our guiding principles please visit .
Job Summary
We are seeking an Accounts Receivable and Procurement Specialist to manage student billing track and apply payments and maintain accurate financial records while also overseeing our purchasing activities. This role includes vendor selection contract negotiation and invoice verification ensuring adherence to ESHS policies and cost-effective procurement practices.
Responsibilities
Accounts Receivables
- Prepare and send invoices for tuition fees and other charges to students and families.
- Tracks and verifies payments received applying them to the correct student accounts and resolving any payment discrepancies.
- Monitor outstanding balances follow up with delinquent accounts and implement collection procedures as needed.
- Maintain accurate records of student accounts including payments balances and transaction history.
- Assist the Controller with all audits and/or tax forms as requested.
Procurement
- Identify evaluate and select vendors for school supplies equipment and other goods and services.
- Negotiate favorable terms with vendors and create purchase orders and contracts.
- Ensure that the schools purchasing policies and procedures are followed including preparing purchase requests receiving invoices and verifying payments.
- Identify opportunities to reduce costs improve efficiency and maximize value from procurement spending.
- Maintain records of procurement activities including vendor information purchase orders and invoices.
Additional
- Oversee Bookstore Operations
- Ensure compliance with schools financial policies and procedures as well as relevant accounting standards and regulations.
- Communicate with students families and vendors regarding payment and procurement matters.
- Work with other school staff including the business office accounting department and purchasing department to support ESHS financial operations.
Required Skills and Abilities:
- Demonstrated proficiency with Excel and Blackbaud (K-12Financial Edge NXT) or similar accounting and billing software.
- Detail-oriented with a high level of accuracy.
- Strong interpersonal and communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Excellent analytical skills and ability to problem solve.
- Ability to handle confidential information in a professional manner.
Education and Experience:
- Bachelors degree.
- Minimum of 3-5 years of relevant experience.
Physical Requirements:
- Must be able to lift to 25 pounds at times.
Elizabeth Seton High School an Equal Opportunity Employer does not discriminate based on race color national or ethnic origin age gender disability marital status sexual orientation or any other status protected by federal state or local law in the administration of its employment practices.
Required Experience:
Manager
Employment Type
Unclear
