Purchasing Specialist I - Internal Only
Purchasing Specialist I - Internal Only
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$ 59838 - 93529
1 Vacancy
Job Description
Job Summary
$59838 - $93529 / year DOQ Full-Time County Benefits
Performs responsible independent work ranging from simple procurement services and various purchasing functions to experienced complex and specialized procurement services requiring extensive independent judgment and strong management capabilities. Responsible for planning implementing and managing procurement strategies including sourcing quality products goods and services at competitive prices negotiating with suppliers and ensuring compliance with procurement policies and regulations.
Responsibilities
Enters contracts and purchase orders (POs) into an automated encumbrance system; processes POs; changes order requests; processes contract change order requests; updates cancellation of orders in the system as required; reviews requisitions for adequacy of information and records; assists departments in gathering required information if requisition contains incorrect or inaccurate data.
Monitors tracks and processes contract renewal forms manages signature approvals distribution and entering/updating database and contract file.
Solicits telephone and written quotations for ordering materials and services; prepares POs for selected vendors presenting supportive justification for decision; issues confirming emergency and other POs in accordance with guidelines.
Develops specifications used for requests for quotations and informal bids; evaluate bid proposals and award contracts.
Monitors contract expiration dates and proactively sends out renewal notifications to stakeholders ensuring timely reviews and continuity of services or agreements.
All Purchasing Specialist levels perform other duties as assigned.
Qualifications:
Any combination of education and experience equivalent to a high school diploma and knowledge of purchasing practices.
Must possess reliable transportation to work site(s).
Skilled in active listening; negotiations; use of computer software including Microsoft Office Suite.
Ability to communicate effectively both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain records assemble and organize data and prepare reports from such records; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with general supervision; update repository and data systems as required; research and compile information and correspondence; effectively resolve problems or issues as needed.
Fundamental knowledge and experience in purchasing and procurement in the public sector.
Demonstrated understanding of the VPPA including the principles applications and compliance requirements.
Exhibits a high level of proficiency in independently managing projects and tasks as defined by department requirements.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached but afully completed application is required for your application to be considered.
James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application please contact the HR Department at or email
Required Experience:
Unclear Seniority
Employment Type
Full-Time
